Senior Manager of Facilities

Job Description:

Basic Function and Responsibility

Supervise physical plant operations including all buildings and grounds, utilities, energy management systems, and safety/security systems in order to provide a safe, healthy, and comfortable environment for students, faculty, and staff across all college campuses, including the Des Plaines, Skokie, and the Evanston Health Center campus extension. The position is responsible for the scheduling and supervision of building maintenance and repair activities, grounds, contracted services, and custodial services.

Ensure the physical operation of the college meets budgetary and strategic objectives. Serve as the point person for showcasing and promoting the campus facilities.

Characteristic Duties and Responsibilities

Strategy and Leadership

• Provide leadership and direction, making effective use of budgets, personnel, and other resources in support of the College’s operational and strategic objectives including the Facilities Master Plan.
• Develop, recommend, and implement the administration of comprehensive annual and long-range preventive and routine maintenance programs to improve the Facility Condition Index (FCI) of our facilities.
• Identify and assist the College in applications for grants, loans, and other alternative financing programs to further building, energy conservation and maintenance projects.
• Use data analytics and benchmarking to facilitate strategic decision making and effective deployment of facilities resources.
• Promote teamwork and collaboration among members of the Facilities staff and within the College community.

Facilities and Building Management

• Oversee the daily operations and management of the College’s grounds, naturalist, sustainability, custodial, HVAC, electrical, plumbing, building maintenance, and repairs.
• Maintain records, prepare reports, and make recommendations concerning work progress, work completion, costs, problems encountered, equipment and material used, and time and attendance of employees.
• Serve as facilities management primary lead for emergency closings and remediation planning for the return to campus.
• Evaluate the implementation and utilization of technology to improve operational productivity and effectiveness.

Safety, Training and Development

• Ensure training and development requirements of skilled workforce are identified and implemented, while maintaining adequate staffing levels to meet work responsibilities.
• Establish and maintain a program of regular inspection of facilities, equipment and systems.
• Ensure that proper safety training is provided and that safety requirements and procedures are followed by facilities personnel. Ensure the proper disposal of hazardous and controlled wastes in compliance with regulations and guidelines; work directly with outside agencies such as OSHA, EPA, local and state health departments as required.
• Evaluate the need for and arrange physical plant training sessions (blood-borne pathogens, OSHA, MSDS, and other job-related training) both in-house and off campus.

Sustainability

• Serve as College-wide leadership and support for green initiatives and participate in shared governance as a member of the Green Committee.
• Identify, develop, and recommend sustainable practices in operations including reduction of water and utility use, advanced recycling of waste materials, ‘green’ cleaning, organic pest control, and retrofit of existing equipment. Implement plans to maintain, conserve, and restore natural areas and native habitats on campuses.

Budgeting, Expense Management and Performance Measurement

• Develop and manage budgets for areas of responsibility, including staffing requirements.
• Develop and maintain key performance indicators for specific service areas to provide a basis for annual reporting of metrics and process improvement. Use existing systems and data to manage routine maintenance to maximize useful life of equipment.
• Provide data to the Assistant Vice President relative to project and budget updates required for reporting to senior leadership, the Board of Trustees and external stakeholders.

Supervision Received:

Administrative supervision for campus facilities and operations…