Database and Advancement Services Manager

Category: Staff

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Department: Educational Foundation

Locations: Des Plaines, IL

Posted: Feb 13, 2026

Closes: Mar 14, 2026 - 11:59 PM EDT

Type: Full Time Staff

Position : 197265

Educate. Empower. Transform

At Oakton College, we know education changes lives - and that starts with the people who make it happen. For more than 50 years, we've built a welcoming and inclusive community where students from all backgrounds and experiences thrive.

We're looking for passionate educators, professionals and leaders to join our team. Whether in the classroom, student support, or behind the scenes, your talents and expertise will make a difference and shape the future.

We provide dynamic learning environments that empower students and employees alike with campuses in Des Plaines and Skokie and a Health Careers Education Center in Evanston.

As a proud institution accredited by the Higher Learning Commission, Oakton is more than a college - it's a place where innovation, equity and lifelong learning drive everything we do. We value diverse perspectives and embrace new ideas and are dedicated to fostering an inclusive and student-centered culture.

Responsible for advancement department's constituent relationship management database and records management related to data health and integrity. Establishes database entry standards, sets-up online giving appeals tied to appropriate funds and appeal codes, and compiles reports and lists needed to conduct fundraising and stewardship activities. Serves as Foundation's primary gift processor for processing, conducts prospect research and assists with financial recordkeeping.

• Manages the Raisers' Edge donor database, including setting database standards, streamlining monthly reporting, creating and maintaining operational procedures manual, and identifying/providing training for staff. Responsible for complex reports, queries, exports, and imports to database, dashboard reports, fundraising reports and comparison reports.
• Utilizing strong communication skills, translates technical requirements and constraints into business related terminology, assisting other team members in most efficiently using systems.
• Coordinates with finance function to mirror chart‑of‑accounts and collaboration on new fund set up between Raisers Edge and Financial Edge for appropriate systems handoff when gift processing to financial management system. Imports data from registrar and other sources as needed to add constituents to the database in alignment with coding standards.
• Responsible for data integrity and health updates for NCOA, duplicate identification, returned mail, and merge as needed. Conducts database clean‑up, including reconciling constituent codes, removing/combining duplicate records, standardizing addresses, and restructuring relationship codes to match needs of development and alumni functions. Runs quarterly database health tools to update addresses, phone and email records, and deceased information.
• Conducts daily gift processing function, entering gifts from all sources (check, cash, online, credit card machine, stock transactions, payroll deduction, and in‑kind), aligning them with the proper donor, appeal, fund, and campaign.
• Records gift splits and payment schedule in order to trigger timely pledge reminders. Seeks validation from Associate Executive Director or Senior Manager of Foundation Finance and Operations before committing batch for posting to Financial Edge.
• Monitors the timeliness and efficiency of gift processing and assures all corresponding links to the database are maintained as gifts are processed. Provides weekly gift report to fundraisers to conduct stewardship activities.
• Responsible for operational functions of the Foundation including: generating mailing lists based on selected parameters for fundraising and stewardship purposes, establishing funds in Raiser's Edge. Responsibilities include setting up and refreshing gift receipt/acknowledgement letters in system for automated generation, generating reporting for monthly pledge reminder and past due,…