Facility Administrative Assistant

Facility Administrative Assistant

The Facility Administrative Assistant will perform administrative duties for the Dolton, IL Facility. This fast-paced role involves numerous tasks requiring advanced organization and prioritization skills. The Facility Administrative Assistant has an excellent discernment for exercising discretion and confidentiality with sensitive matters and tasks. Duties include the following, but is not limited to:

• Support the Facility Manager and management team as needed.
• Support the billing department by assisting with invoices and receipts.
• Liaison for timekeeping system assistance and resolving issues.
• Assist in welcoming new hires, completing the I-9, and other HR related tasks as assigned.
• Gather and provide metrics to the Facility Manager and other management team members.
• Prepare and update excel spreadsheets, PowerPoint presentations, ad-hoc reports for management and Human Resources, etc.
• Communicates corporate, regional and facility announcements and programs.
• Prepare and scan documents.
• Assist operations in scanning and uploading E-Manifesting requirements.
• Process department purchases and create purchase and procurement orders.
• Print and deliver labels and manifests to drivers.
• Input production data into relevant systems (Silvanus, Excel, Net Suite, PC Scales, etc.).
• Create and track inbound and outbound orders.
• Track and report information to clients and external stakeholders monthly, quarterly, and semi-annually.
• Support operations team with inventory tracking and reporting.
• Aid with internal and external audits and downstream vendor due diligence.
• Create various production and management reports.
• Perform office duties such as filing, typing, organizing, manual updates, report updates, and other clerical tasks.
• Assist with coordinating and communicating meetings and events, such as tours, training, meetings, company initiatives, etc.
• Assist with basic accounting duties, such as A/P, A/R, etc.
• Provide administrative support by ordering supplies, sending mail/UPS/packages, handling deliveries/pick-ups, organizing travel arrangements and expenses, managing schedules, etc.
• IT and telephone liaison – communicate with corporate IT about issues at the facility and assist office personnel with IT inquiries as applicable.

Requirements:

• High school diploma or GED (General Education Degree) is required.
• Demonstrated at least 3 years of experience with office administration, accounting-based functions or in a related area (5 years preferred)
• Experience in the waste or recycling industry preferred.
• Proficient in Microsoft Office, specifically Outlook, Word, and Excel.
• Excellent written and verbal communication skills.
• Strong organizational and prioritization skills.
• Excellent time management skills: ability to multi-task, organize, and prioritize work with a sense of urgency
• Strong written and verbal communication skills in English (i.e., spelling, punctuation, grammar, etc.)
• Proficient in presenting information to individuals and small or large audiences
• Reasoning/Critical thinking skills: ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Must be able to deal with problems involving variables in standardized situations.
• Self-starter – must be able to demonstrate ability to be proactive with problem-solving skills and ownership of tasks and initiatives.
• Ability to retain and recall training and critical information as applicable in necessary situations.
• Walking, standing, and/or sitting for extended periods.
• Provide a high level of customer service.
• Ability to use sound judgment and problem-solve in a fast-paced environment.
• Ability to collaborate and build effective relationships at all levels of the organization.
• Ability to follow detailed oral and written instructions.
• Ability to work on-site regularly.

In addition to salary, this role is eligible for benefits. The benefits would include medical, prescription drug, vision, and dental plans; 401(k) plan; paid parental leave; paid time off; and paid holidays.

The pay range for the primary location of this position is: $47,400.00 - $63,200.00 USD. For hourly roles, this is the annualized salary. To calculate the hourly rate, divide by 2080.

Reworld is an Equal Opportunity Employer, has developed an Affirmative Action Program (AAP), and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability (including perceived disability, physical, mental, and/or intellectual disabilities), veteran status, liability for service in the Armed Forces of the United States, or any other characteristic protected by law.