HVAC Inventory Clerk

Position

HVAC Inventory Clerk

HVAC Supervisor

Reservation Services Administration

Housing

The HVAC Inventory Clerk is responsible for managing and maintaining inventory levels of HVAC parts and equipment, ensuring accurate records and preventing delays in work order completion.

• Monitor and maintain inventory levels of HVAC parts, tools, and equipment.
• Conduct regular inventory audits to ensure accuracy and compliance with company standards.
• Receive shipments of HVAC materials and verify quantities against purchase orders.
• Organize and stock inventory in designated areas, ensuring proper labeling and accessibility.
• Input inventory data into the inventory management system accurately and timely.
• Maintain detailed records of inventory transactions, including receipts, transfers, and usage.
• Assist in preparing purchase orders for replenishing inventory based on usage and forecasts.
• Coordinate with suppliers to ensure timely delivery of HVAC parts and materials.
• Generate financial reports related to inventory for end‑of‑fiscal‑year budget purposes, providing insights for financial planning and resource allocation.
• Collaborate with HVAC technicians and management to understand inventory needs and address shortages.
• Provide updates on inventory status and assist in resolving any discrepancies.
• Ensure compliance with safety regulations and proper handling of HVAC materials.
• Maintain a clean and organized inventory area to promote safety and efficiency.
• Other work‑related duties assigned by Housing Director.

• Communication Skills – Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; effectively present information in one‑on‑one and small group situations.
• Mathematical Skills – Ability to perform basic arithmetic and compute rates, ratios, and percentages.
• Reasoning Ability – Apply common sense understanding to carry out detailed written or oral instructions; handle problems involving a few concrete variables.
• Knowledge of computers and relevant software applications.
• Ability to understand and follow written and verbal direction.
• Attention to detail and accuracy.
• Ability to manage and maintain security of confidential data and information.
• Ability to exercise independent and sound judgment.
• Cultural awareness of and sensitivity to Kickapoo traditions, religious beliefs and way of life.
• Strong organizational skills and attention to detail.
• Proficient in inventory management software and Microsoft Office Suite.
• Ability to lift heavy items and operate warehouse equipment as needed.
• Strong communication skills and ability to work collaboratively in a team environment.

This position does not carry out supervisory responsibilities in accordance with the organization’s policies and applicable laws.

Minimum Qualifications: High School Diploma or GED, must pass required background check.

Preferred Qualifications: Associates Degree or 3 years of experience or knowledge directly related to the duties and responsibilities specified above and perpetual/physical inventory.

KTTT recognizes preference for KTTT tribal members and qualified Native American tribal members, including preferential treatment in recruitment, hiring, promotions, layoffs and reductions in force so long as they meet minimum job qualifications.

• Must have a valid Texas State Driver’s license and must be insurable.
• Must adhere to Personnel Policies and Alcohol Policies.

• Regularly required to sit and use hands to finger, handle, or feel objects, tools or controls.
• Frequently required to reach with hands and arms.
• Occasionally required to stand, walk, stoop, kneel, crouch or crawl.
• Occasionally required to lift and/or move up to 50 pounds.
• Specific vision abilities required: close vision, distance vision, peripheral vision and depth perception.
• Must communicate effectively in person or using telecommunications equipment.
• Must have hand‑eye coordination and manual dexterity to operate hand and power tools and machinery.

• Routinely works in outside weather conditions.
• Occasionally exposed to dirt, dust, smoke, toxic materials, air contaminants, noise, humidity, temperature extremes and working at heights.
• Work environment can occasionally be stressful.
• May require standing for extended periods and occasional lifting of heavy inventory items.
• Will work in a warehouse or storage environment with regular interaction with HVAC technicians and suppliers.

Requires successful completion of a background investigation that includes a fingerprint‑based criminal history search.