Office Manager

Description

On Behalf of our client we are looking for an experienced Office Manager to oversee administrative, and payroll functions in their office located in Elk Grove Village, Illinois. This role requires a detail oriented individual who can manage office operations, construction background, and maintain organizational efficiency. The ideal candidate possesses strong multitasking abilities and demonstrates expertise in payroll administration, and office management.

Compensation: $65,000-$90,000

Monday-Thursday Onsite 7:00am-3:00pm

Friday Onsite 7:00am-12:00pm (get paid full day)

Benefits:
Medical, Dental, Vision, 401k, PTO

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster

Responsibilities:

- Manage daily office operations, including reviewing and distributing mail

- Ensure compliance with business licensing requirements

- Prepare and organize subcontractor agreements

- Assemble AIA billing forms when required G702 and G703

- Set up job files and accounting summaries for new projects, collaborating with project managers to prepare billings.

- Process monthly billing, assemble required forms for invoicing, and prepare waivers for payments.

- Record deposits, manage vendor payments, and ensure accounts payable are up to date.

- Balance company financial accounts and handle payments for expenses such as utilities, rent, and insurance.

- Record field personnel labor hours weekly, prepare payroll, and ensure payroll taxes and union dues are accurately processed.

Requirements

- Proven experience in office management, with a strong ability to oversee administrative functions.

- Proficiency in Quick Books.

- Familiarity with construction industry practices, including AIA billing and lien waivers.

- Strong organizational skills to manage supplies, files, and compliance documentation.

- Ability to handle accounts payable and vendor management effectively.

- Expertise in preparing certified payroll documents and managing payroll taxes.

- Exceptional attention to detail and accuracy in financial and administrative tasks.

- Strong communication skills to collaborate with project managers, subcontractors, and vendors.

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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