Bookkeeper Office Administrator

Job Description

Job Description

The Sign Palace Inc. is a full-service signage and graphics company based in Elk Grove Village, IL. We’re looking for a reliable, detail-oriented Bookkeeper / Office Administrator to support both our financial processes and day-to-day office operations.

This role is ideal for someone who enjoys organization, accuracy, and being a key support person for a growing business. You’ll handle invoicing and bookkeeping tasks while also helping keep the office running smoothly.

Key Responsibilities

• Create, send, and track customer estimates and invoices in Quick Books
• Monitor outstanding invoices and follow up as needed
• Maintain organized customer records
• Support daily office operations and administrative tasks
• Answer phones and attend to customers coming through the front door
• Manage incoming and outgoing communications
• Maintain general office needs
• Coordinate with sales, production, and installation teams as needed
• Participate in weekly shop cleaning
• Perform final quality control checks to ensure completed projects are consistent with job specifications
• Package and ship completed orders as necessary

Skills & Qualifications

• Experience using Quick Books (required)
• Previous experience in bookkeeping, office administration, or a similar role
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Comfortable multitasking and prioritizing in a fast-paced environment
• Strong written and verbal communication skills
• Professional, dependable, and discreet
• Prior experience in the signage, printing, or manufacturing industry is a plus, but not required

What This Role Is Not

• No payroll responsibilities
• No accounts payable (vendor bill processing)
• No recording of financial transactions in Quick Books