Fleet Coordinator - Construction Services

Join a large and fast growing construction services platform as their Fleet Coordinator - Manage and Improve the fleet operations!

This Jobot Job is hosted by:
Sam Kippen
Are you a fit? Easy Apply now by clicking the "Apply" button
and sending us your resume.
Salary: $80,000 - $120,000 per year

A bit about us:

Join an established and growing construction services platform with field operations supported by a substantial fleet of company vehicles and equipment.

As the business continues to expand, we are looking for a dependable Fleet Coordinator who can take ownership of fleet administration and help create a more organized, proactive approach to vehicle maintenance, compliance, documentation, and cost control.

Why join us?
Competitive base salary
Comprehensive health, dental, and vision benefits
Paid time off and paid holidays
401(k) / retirement benefits
Stable, full-time opportunity
Growing construction organization
High-visibility role supporting multiple departments
Opportunity to improve and standardize fleet processes
Long-term growth potential
Job Details

The Fleet Coordinator will be responsible for supporting the daily management of company vehicles and fleet-related assets. This individual will maintain accurate fleet records, coordinate repairs and preventative maintenance, monitor registrations and inspections, assist with vehicle assignments, and communicate with employees, vendors, and internal leadership.

Key Responsibilities:

Maintain accurate records for company vehicles, trucks, trailers, and fleet-related equipment
Coordinate preventative maintenance, repairs, inspections, and service appointments
Track vehicle mileage, maintenance schedules, registrations, tags, titles, and insurance documentation
Monitor upcoming maintenance and compliance requirements to minimize vehicle downtime
Coordinate vehicle assignments, transfers, replacements, and returns
Work directly with dealerships, repair facilities, rental companies, and other fleet vendors
Maintain organized records of maintenance history, repair costs, fuel usage, and vehicle documentation
Assist with accident and damage reporting, insurance documentation, and repair coordination
Support the onboarding and offboarding process as it relates to company vehicles, fuel cards, toll passes, and other fleet assets
Track fuel cards, GPS/telematics systems, toll programs, and related fleet expenses
Review fleet invoices for accuracy and assist Accounting with coding and reconciliation
Identify excessive repair costs, recurring vehicle issues, and opportunities to reduce fleet expenses
Help ensure company vehicles comply with internal safety policies and applicable DOT or regulatory requirements
Maintain communication with field employees regarding maintenance, repairs, inspections, and vehicle-related issues
Assist management with fleet reporting, budgeting, replacement planning, and vehicle procurement
Help develop and maintain standardized fleet policies and procedures

Qualifications:

2+ years of fleet, transportation, equipment, logistics, automotive, or construction operations experience preferred
Previous experience supporting a construction, specialty contractor, field-service, or similar fleet-intensive business strongly preferred
Strong organizational and administrative skills
Ability to manage a high volume of vehicles, maintenance schedules, documentation, and competing priorities
Comfortable communicating directly with field employees, managers, vendors, and service providers
Strong Microsoft Excel and general computer skills

Experience with fleet management, GPS/telematics, fuel-card, ERP, or maintenance-tracking systems is a plus
Basic understanding of vehicle maintenance and repair terminology preferred
Strong attention to detail and follow-through
Ability to identify problems proactively rather than waiting for vehicles or equipment to become unavailable
Valid driver's license required

Interested in hearing more? Easy Apply now by clicking the "Apply" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color,…