Maintenance Scheduler

Job Summary

The maintenance scheduler is responsible for the efficient and effective scheduling of maintenance activities to optimize resource utilization and minimize operational disruption. The role administers the maintenance work schedule via the CMMS system, coordinates labor resources and equipment availability, and collaborates with the maintenance team and production. This position is critical to ensure accurate and timely completion of planned maintenance work, enhancing reliability, operational stability, and overall plant productivity.

• Promotes a safe and clean work environment where safety is the highest priority and embedded in the culture.
• Ensures that all scheduled work incorporates required safety procedures, pre-job safety assessments, and permits identified in the job plans.
• Develops, maintains and distributes daily, weekly, monthly and longer‑term maintenance schedules for mechanical and electrical technicians, incorporating preventive, predictive, corrective and project‑related work orders.
• Aligns work order priorities, resource availability and operational constraints to formulate an efficient and achievable work schedule.
• Ensures scheduling adheres to priority and completion dates incorporating any planned backlog work orders.
• Collaborates with key stakeholders – maintenance, production, engineering – to understand the scope of planned maintenance activities and production needs, mitigating downtime and output impact.
• Facilitates routine scheduling meetings to finalize schedules and address any conflicts with Maintenance and Operations; coordinates and liaises with contractor activities on‑site into a master maintenance schedule.
• Adjusts schedules as necessary in response to emergency repairs, changes in resource availability and/or operational upsets, minimizing impact on planned maintenance activities.
• Forecasts labor availability and skill requirements to guarantee adequate coverage for the scheduled maintenance activities; allocates appropriate labor to work orders based on skills and availability; balances workloads across trades to ensure adequate distribution and ensures all required tools and equipment are available to complete scheduled maintenance activities; develops schedules to 80% of available man‑hours and ensures that Maintenance Supervision and Craftsmen have job plan details in paper or digital format.
• Effectively communicates all approved maintenance schedules and changes; collaborates with maintenance planners to ensure seamless transition from planned to scheduled work; provides feedback regarding issues or enhancements related to job plan accuracy, duration estimates or resource requirements influencing scheduling.
• Utilizes appropriate systems to build, update and communicate maintenance schedules; ensures the system reflects current schedule status, resource assignments, and work order progress relevant to scheduling; maintains system data integrity; tracks and reports on schedule compliance, resource utilization, backlog status and other key scheduling performance indicators. This includes regular weekly Maintenance schedules, as well as outage and longer‑term project durations.
• Understands how maintenance activities coordination and interferences fit into work execution.
• Collaborates with Maintenance planner to adjust and rectify discrepancies in estimated labor vs actual labor usage for future work execution improvement.
• Performs other job duties as assigned.

• High school diploma or GED.
• Three or more years of demonstrated experience in a safety‑sensitive environment, preferably in a continuous manufacturing process.
• Knowledge of critical path analysis.
• Intermediate proficiency in Microsoft Office and/or Google Suite.

• Excellent interpersonal skills.
• Strong attention to detail.
• Ability to handle multiple projects simultaneously.
• Ability to work as a team player.
• Able to influence and lead others over whom one has no direct authority.
• Willing to drive change in the interest of continuous improvement; accepts the ideas and methods of others.
• Excellent verbal and written communication skills.
• Able…