Center Administrator . Evanston LilyLifestyle

Department: MED-Ctr for Community Health

Salary/Grade: EXS/8

The Center for Community Health (CCH) catalyzes and supports meaningful engagement of communities, patients, and stakeholders across the research spectrum. This work takes many forms but is steadily guided by the principles of collaboration, respect, health equity, transparency, and impact. Relationships are the foundation for our work, resulting in the rich exchange of expertise spanning science, culture, neighborhoods, environment, practice, and policy.

Research skills, pragmatic knowledge, and lived experience combine to inform culturally and community‑centered solutions for addressing real‑world health and healthcare challenges.

We are seeking to fill the vacant Center Administrator position for the Center for Community Health (CCH). The Center Administrator will report to the CCH Director and work closely with administrative staff from Northwestern University Clinical and Translational Science Institute (NUCATS) and the Institute for Public Health and Medicine (IPHAM) as well as faculty and staff within CCH. The Center Administrator will oversee all administrative activities for CCH, including serving as a liaison with Human Resources, overseeing space and IT needs for CCH, coordinating CCH faculty meetings and special events, and ensuring that all CCH written and online descriptions are updated.

The Center Administrator will also oversee all fiscal responsibilities, including preparing yearly CCH budgets, tracking expenditures throughout the year for multiple programs that fall within CCH, and overseeing non-sponsored accounts. The Center Administrator will also help with special projects and initiatives, as needed.

Please note:

Supervisor provides overall objectives & in consultation with EE develops deadlines. Work is reviewed for fulfillment of objectives & overall compliance with policy & procedures. EE completes majority of activities without direction; consulting with supervisor only in regard to new or unusual circumstances.

• Areas of Responsibility
  • Budget & Financial
  • Communications & Outreach
  • Facilities & Safety
  • Faculty Support
  • Grants & Contracts
  • Human Resources
  • IT Services
  • Regulatory Compliance
  • Strategic Planning

• EE uses judgment & an extensive amount of experience to adapt an advanced knowledge of skills, methods, practices, policies & procedures & a moderate degree of innovation, analysis, & reasoning to plan & prioritize work that is primarily project oriented & involves some extremely difficult problems &/or decisions.
• EE interprets policy.

• Serves a primary role in the development & implementation of annual budget including fiscal resource allocation of appropriated, discretionary, endowment & gift revenues.
• Typically involved in the budget management of numerous research grants.
• Responsible for payroll, purchasing, travel & entertainment (T&E) transactions & requesting new chart strings using NU protocol.
• Prepares faculty salary recovery & summer salary.
• Creates & monitor recharge centers.
• Oversees prompt payment of invoices & related research of errors.
• Monitors open encumbrances & deficit chart strings.
• Routinely reviews & reconciles actual expenses to budget per NU Audit guidelines.
• Approves funds reallocation within budget as necessary & appropriate.
• Responsible to stop an expense that is inappropriate or against deficit chartstring.
• Negotiates with vendors for purchases & leases.

• Delegates or completes maintenance of alumni lists or database; production, edit &/or distribution of newsletter; &/or management of website, & special events.

• Monitors area facilities conditions & directs requests to Facilities Management using FAMIS.
• Maintains key database & security.
• Works with management to assign staff &/or faculty space including appropriate FM refresh/renovation & furniture purchase.
• Coordinates set up of furniture, data, phone lines, &/or renovations.
• Brings requests for building & space improvements to attention of management.
• Completes appropriate section of annual SIMS survey following NU…