Person filling position

Program Coordinator

Program Coordinator supports M² programs by managing logistics, coordinating resources and vendors, and ensuring smooth, high-quality execution of learning events and projects.

POSITION LOCATION New York City (midtown) or Evanston, IL

WHO WE ARE M²:
The Institute for Experiential Jewish Education's mission is promoting a proud and inspired community of Jewish educators who possess the personal and professional capacities to help learners find meaning and relevance in Jewish life. We run a broad range of training programs for educators and educational consulting services for organizations. The educators and clients we support are primarily in North America, though M² has a growing presence in Israel and Europe.

With offices in New York, Chicago and Israel, we are a nimble, cutting edge and incredibly warm team that is guided by our five organizational values: generosity, humility, rigor, innovation, and integrity.

POSITION OVERVIEW The Program Coordinator plays a vital role in bringing M²'s learning experiences to life. Reporting to the Senior Program Director, this position serves as the operational backbone of our programs and special projects — ensuring that every gathering, webinar, training, project, and resource is executed with precision, care, and excellence. From managing logistics and materials to coordinating vendors and supporting participants, the Program Coordinator ensures that our educators experience seamless, high-quality learning environments.

This role is ideal for someone who takes genuine pride in organization, follow-through, and attention to detail. If you derive satisfaction from checklists completed, materials beautifully prepared, systems running smoothly, and events executed flawlessly, this role will be deeply fulfilling.

KEY RESPONSIBILITIES Program and Project Coordination and Logistics (40%) Partner with program team members to ensure immersive, well-executed learning experiences:
Plan and coordinate all program logistics with exceptional attention to detail. Serve as primary liaison to staff and faculty regarding program sessions and materials. Research and evaluate venues and vendors aligned with M²'s standards and programmatic needs. Once contracted, serve as primary liaison to vendors to ensure flawless execution across catering, A/V, travel, materials, and accommodations. Prepare program supplies and learning materials thoughtfully and aesthetically.

Provide on-site logistical and technical support for in-person gatherings and virtual programs. Troubleshoot calmly and effectively in real time, ensuring participants experience programs as seamless and welcoming.

Operational Support (40%) Serve as the operational engine supporting program delivery:
Act as internal point contact for core platforms (e.g.,Salesforce, Campaign Monitor, Form Assembly) Serve as tech lead for North American Zoom webinars and virtual gatherings. Own the full lifecycle of program materials — sourcing, tracking, preparing, packaging, and shipping — ensuring every detail reflects M²'s high standards and aesthetic. Manage production and distribution of M²-created resources. Track and maintain inventory of program and organizational supplies and materials;

manage organizational storage and ensure materials are accessible and organized. Coordinate closely with faculty and team members to anticipate and meet all programmatic material needs.

Office Administration (10%) Contribute to a well-functioning and positive team culture:
Coordinate internal staff experiences (birthdays, team lunches, outings). Manage tracking and coding of organizational accounts (Uber Business, Amazon, supply ordering, travel platforms). Lead technological onboarding for new hires. Serve as North American support liaison for the M² Board Chair. Provide light administrative support as needed.

General M² Support (10%) Travel to support in-person programs (1–5 days per program; up to approximately 20 days annually), in addition to semi-annual staff retreats. Support members of the Program Team as needed. Contribute to M²'s collaborative, values-driven culture. Take on additional responsibilities aligned…