Administrative Assistant III

Hourly Pay Range

$23.24 - $34.86 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.

• Position:
  Administrative Assistant III - Marketing & Communications
• Location:
  
  1301 Central Street, Evanston, IL
• Full Time
• Hours:
  
  Monday-Friday, 9:00am - 5:00pm
• Required Travel:
  Occasional local travel may be needed for department support.
• Onsite Position

The Administrative Assistant III will provide advanced administrative support to the Marketing & Communications executive team. This role requires a high level of professionalism, discretion, and the ability to handle complex tasks in a dynamic healthcare environment.

• Serve as the primary point of contact for the Marketing & Communications VPs, managing calendars, correspondence, executive communications, and scheduling priorities.
• Process invoices, monitor spending, maintain budget trackers, department vendor contract records and support budget administration for the Marketing & Communications leadership team.
• Manage department communications, team meetings, leadership meetings, off-sites, and event logistics.
• Coordinate and manage appointments, meetings, and conference calls, ensuring the efficient use of their time.
• Draft, edit, and proofread executive-level emails, memos, reports, and other documents.
• Ensure all communication is professional and reflects the executive team's voice and objectives.
• Generate and compile reports, data analyses, dashboards and presentations for executive decision-making.
• Collaborate with executives on special projects and strategic initiatives, conducting research, data analysis, and presenting findings.
• Oversee office operations and supplies, ensuring smooth day-to-day functioning.
• Assist in the onboarding of new team members and contribute to their training.
• Handle sensitive and confidential information with the utmost discretion and professionalism.

• Education:
  
  Bachelor’s Degree Preferred
• Certification: n/a
• Experience:
  
  3 years administrative experience, preferably in a healthcare, marketing or hospital setting is required.
• Unique or Preferred
  
  Skills:
  
  Comfort with emerging technologies, including use of AI (specifically Google Gemini).
• Experience with video conferencing tools such as Webex or Teams.
• Familiarity with using Microsoft 365 Suite.
• Experience with enterprise tools such as Workday, SAP and Service Now.

• Incentive pay for select positions
• Opportunity for annual increases based on performance
• Career Pathways to Promote Professional Growth and Development
• Various Medical, Dental, Pet and Vision options
• Tuition Reimbursement
• Free Parking
• Wellness Program Savings Plan
• Health Savings Account Options
• Retirement Options with Company Match
• Paid Time Off and Holiday Pay
• Community Involvement Opportunities

EOE:
Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.