Manager, Office of the President

Position:Manager, Office of the President

Location: Evanston, IL

Job :1759

# of Openings:1

Job Title: Manager, Office of the President

Reports to: Director, Senior Leader Support

Classification: Exempt

Location: Evanston, IL

This position is designated as Hybrid - Fully Flexible and expected to work from our world headquarters office once per month to several times a week. The specific days in the office are determined by managers based on business requirements. Rotary is under the jurisdiction of Illinois employment laws; we require all employees to live within reasonable daily commuting distance to Evanston.

Rotary is a membership organization that unites people from all continents and cultures who take action to deliver real, long-term solutions to pressing issues facing our communities and the world. Each year, Rotary members expand their networks, build lasting relationships, and invest more than $300 million and 16 million volunteer hours to improve lives and create positive change in the world.

In exchange for hard work and dedication in support of Rotary’s clubs, members and other participants, and their humanitarian service projects, our employees receive competitive salaries, flexible schedules, comprehensive benefits, and job enrichment. To learn more, visit http://(Use the "Apply for this Job" box below). .

At Rotary, we foster a welcoming environment where all employees are valued and empowered. We are dedicated to creating meaningful opportunities and supporting the growth and well-being of our team. Join us in building a world where everyone can unite, take action, and create lasting change.

This position is responsible for the dedicated support provided to Rotary’s current and incoming presidential officers. They lead a team of three Executive Assistants, overseeing the coordination of presidential calendars, travel, communications, events, and administrative operations while promoting consistency, efficiency, and outstanding service across the support function. They serve as a strategic partner to both leadership and Secretariat staff and assist in the overall administration of the Senior Leader Support team, as needed.

• Bachelor’s degree or equivalent work experience required
• 5-7 years prior office experience required, with prior supervisory experience essential
• Proficiency with Microsoft Office required (Word, Excel, PowerPoint, Outlook, One Drive)
• Strong multi-cultural sensitivity
• Availability for travel to approximately two meetings per year and to work irregular hours on occasion

• Managing a dynamic team
• Overseeing multiple deliverables and prioritizing appropriately
• Handling confidential issues with discretion and professionalism
• Written communication, proof-reading and editing skills.
• Budgeting and financial experience
• Providing excellent customer service and team building

Presidential Support

• Overseas the delivery of executive support services for the Office of the President, ensuring consistent, accurate, and timely execution of all administrative functions.
• Ensures seamless management of calendars, meeting coordination, travel planning, invitation correspondence, and event support. Serves as an escalation point for complex scheduling, protocol, and stakeholder management challenges.
• Delivers comprehensive orientation program for incoming presidents, working with key staff to prioritize key content, develop comprehensive schedules, and track necessary follow-through.
• Manages official correspondence for the Office of the President, including coordinating messaging from internal subject matter experts, securing necessary approvals, arranging for distribution via individual correspondence or mass email, and tracking of responses and necessary follow-through.
• Responsible for reconciling presidential expenses and monitoring operating budgets. Ensures compliance with organizational policies, procedures, tax and governance requirements.
• Coordinates with staff responsible for visa and passport processing of the president and president-elect, including analyzing travel schedules, securing necessary…