Administrative Assistant III-OBGYN Research

Hourly Pay Range

$23.24 - $34.86 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.

• Location:
  
  Evanston, IL
• Full Time/Part Time:
  Full Time
• Hours:
  
  Monday-Friday 8am-430pm
• Hybrid
• Required Travel:
  Minimal travel required for coordinating meetings

$23.24 - $34.86 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.

• Position:
  Administrative Assistant III-OBGYN Research
• Location:
  
  Evanston, IL
• Full Time/Part Time:
  Full Time
• Hours:
  
  Monday-Friday 8am-430pm
• Hybrid
• Required Travel:
  Minimal travel required for coordinating meetings

The Administrative Assistant III will provide advanced administrative support to the OBGYN Department Chair, the Executive Director of ILPQC, Principal Investigators and the research teams. This role requires a high level of professionalism, discretion, and the ability to handle complex tasks in a dynamic healthcare environment. The ideal candidate has a passion for customer service and an enthusiasm to improve the lives of women and birthing people through groundbreaking research and quality initiatives.

• Serve as the primary point of contact for the Executive Director of ILPQC, managing her schedules, correspondence, and communications.
• Coordinate and manage appointments, meetings, travel and conference calls, ensuring the efficient use of their time.
• Draft, edit, and proofread executive-level emails, memos, reports, and other documents, including slides, poster printing and preparation for presentations and speaking engagements
• Ensure all communication is professional and reflects the Principal Investigator’s voice and objectives.
• Generate and compile reports, data analyses, and presentations for leadership decision-making.

• Work closely with research staff and Principal Investigators to facilitate research within the OBGYN, Pediatrics and Family Medicine Departments
• Maintain and update electronic health records (EHR) and hospital databases with the utmost accuracy and adherence to healthcare regulations.
• Maintain files and records on current and past studies
• Collaborate on special projects and strategic initiatives, conducting research, data analysis, and presenting findings.
• Process invoices, monitor spending, and reconcile financial statements for the research team.
• Oversee office operations and supplies, ensuring smooth day-to-day functioning.
• Assist in the onboarding of new administrative team members and contribute to their training.
• Coordinate logistics, such as room set-up, audio-visual needs, registration set-up and catering and other event coordination.
• Keep research staff lists, organizational charts and clinical office personnel lists up to date
• Process contingent worker paperwork, parking forms, ordering keys
• Make copies of flyers, consent forms, informational pamphlets; create folders
• Write, do research for, and publish department newsletter
• Take and distribute minutes (ie. community advisory board and data safety monitoring board meetings)
• Run errands outside of the hospital on behalf of the departments
• Plan and execute celebrations, seminars, and training days at the hospital and external locations within budget
• Use Epic to update patient records with study materials
• Assist in onboarding and training new employees
• Perform maintenance of office space and technology
• Handle sensitive and confidential information with discretion and professionalism

• Education:
  
  Bachelor's Degree Preferred
• Experience:
  
  3 Years Administrative experience, preferably in a healthcare or…