Scheduling Manager, Executive Education

Job Summary

The Kellogg School of Management is one of the top ranked graduate schools for management education, with a renowned, research-based faculty and a variety of MBA, Executive MBA and Executive Education (non‑degree) programs. Our home is on the Northwestern University campus in Evanston, Illinois, just north of Chicago, with other campuses in downtown Chicago, Miami, as well as our global partner schools.

Our alumni populate all points in the world and are a vibrant community that engages with our faculty and students long after they graduate. Designed to serve working professionals, Kellogg Executive Education is known for being the first executive education offering in the world and provides clients with access to cutting‑edge business education as they seek to grow their own businesses or accelerate their individual growth.

Following successive years of growing demand for executive education programming, we are embarking on the construction of a state‑of‑the‑art educational center that will propel our capacity to reach a global population and support our continued expansion. Kellogg Executive Education offers a wide range of programs which include in‑person Custom and Open Enrollment Programs as well as asynchronous Online Programs.

Kellogg Executive Education

EXS/8

Program Administration, Scheduling & Planning

• Directs and leads development of the executive education program scheduling strategic plan.
  • Serve as a liaison between the Executive Education Business Development, Program Development, Marketing and Operations teams to ensure program delivery is consistently excellent and innovative.
• Oversees & ensures that day‑to‑day scheduling for executive education programs are appropriately managed, efficient and effective.
  • Develop and maintain comprehensive schedules for executive education schedules across multiple delivery formats, including in‑person, virtual, and hybrid.
  • Balance competing scheduling priorities while maximizing facility utilization and faculty availability.
  • Manage scheduling changes and communicate updates to all stakeholders.
  • Participate in planning meetings to identify scheduling conflicts, resource constraints, and operational risks.
  • Support contingency planning for schedule modifications due to unforeseen circumstances.
  • Collaborate with faculty and program directors to confirm teaching schedules and instructional needs.
  • Ensure instructional materials and program timelines align with scheduled delivery.
• Operationalizes goals & objectives for scheduling to ensure that resources are created or obtained.
  • Maintain annual and multi‑year program calendars to support strategic planning of executive education programs.
• Oversees systems and data management for executive education program schedules.
  • Maintain accurate scheduling data within institutional scheduling and registration systems.
  • Generate reports related to program utilization, scheduling efficiency, faculty workload, and classroom capacity.
• Manages logistics requirements, including facilities, venue, scheduling, technology, instruction, etc.
  • Coordinates program dates, session times, classroom assignments, and technology requirements for all programs.
  • Partner with executive education program manager team, operations, facilities, catering, IT, marketing, and registration teams to ensure successful program execution.
  • Optimize resource allocation to support multiple concurrent programs.
  • Ensure technology, audiovisual equipment, and facility resources are reserved appropriately.

Evaluation

• Oversees the development & implementation of evaluation processes that ensure that executive education program schedules are efficient.
  • Evaluate scheduling processes and recommend enhancements…