Management Analyst

SALARY RANGE:$88,987.08 – $/ANNUAL

* Starting salary is dependent on qualifications, but in most cases is no higher than the midpoint for the range.

Under general direction of the Fire Chief, the Management Analyst supports the Fire Department with payroll, budgeting, accounting, auditing, and project management and will contribute to the overall department through process evaluation and analysis. The range of assignments will vary; ideal candidates will have a strong financial, analytical, accounting, and business process experience.

The Management Analyst coordinates and directs special projects and identifies process improvement opportunities that will enhance the internal and external customer experience as well as financial outcomes. Additionally, the analyst will determine departmental needs, strategies, and goals and will help develop and manage solutions that meet those needs.

Specific assignment will include some or all of the following:

• Oversees all financial functions of the Fire Department, including annual budget forecasting, monthly reporting, and presenting at Council meetings with the Fire Chief. Manages department-wide payroll for 118 personnel, including bi-weekly processing, overtime tracking, wage increases, injury/FMLA edits, and compliance with HR procedures. Prepares and submits annual pension audit documentation.
• Manages the Department budget, including facilitating the annual budgeting process for the Department, generating periodic budget reports, preparing memorandum for budget requests for City Council, and projecting future expenses and revenues.
• Coordinates Accounts Payable functions for the department, including processing invoices on a semi-monthly basis, communicating with vendors about AP payments, and regular reconciliation of AP expenses.
• Coordinates department purchasing in compliance with City policies, including drafting memos for leadership approval, creating RFPs/RFQs, obtaining quotes, analyzing contracts, issuing purchase orders, and tracking expenses. Manages contract life cycles in collaboration with Legal, Finance, and other City departments.
• Oversees billing and revenue functions for the Department, including billing third parties for Fire Detail services, assisting the Administrative Lead with Fire and Police Alarm billing, assisting the Fire Prevention Bureau with permit fees and plans review fees, managing grant funded training reimbursements, and serving as a liaison to the contracted billing vendors including monthly ambulance billing audits.
• In coordination with the Administrative Lead, processes Freedom of Information Act (FOIA) requests for Department records, customer tickets from the 311 Center, and ad hoc records request from other internal departments.
• As part of a collaborative inter-departmental team, support the recruitment, onboarding, payroll, and other logistics pertaining to hiring approximately 140 Seasonal Lifeguards in the Spring and Summer. This includes managing the job post, processing paperwork, scheduling and administering health screenings and fingerprinting, responding to employee inquiries, working with the Lifeguard Coordinators on projects, and entering each new employee in Vector Solutions for training and scheduling purposes.
• Conducts research, analyzes results, and generates reports, including monthly call volume statistics reports, financial reports, and other ad hoc research projects as assigned by the Fire Chief.
• Utilizes several databases, platforms, and programs to accomplish the work outlined above. These include, but are not limited to:
  New World ERP (Tyler Technologies), eSuite, Cry Wolf, Orbi Pay, Vector Solutions, Vector Scheduling, IROL, Performance Pro, GATA, Amplifund, iCompass, First Due (ePCRs and NERIS), and Asana.
• Identifies, applies for, and manages compliance of state and federal grants and programs (e.g., AFG, GATA, GEMT, CMS) in coordination with EFD staff officers.
• Assists with onboarding new employees, including software training, preparing paperwork for payroll, working with IT to set up new user accounts.
• Monitors and tracks completion of annual employee performance…