Business Coordinator

Job Summary

The Business Coordinator provides comprehensive administrative, financial, and operational support to academic programs, ensuring efficient budget management, compliance, and day‑to‑day operations. Partners closely with program directors, faculty and staff to support planning, forecasting, and reporting; processes payments, reimbursements, and procurements; and monitors budgets, chart strings, and encumbrances in accordance with audit and compliance guidelines. Collaborates with program assistants to coordinate faculty and instructional staffing, including adjunct, graduate assistant, and temporary appointments, while ensuring compliance with HR policies and accurate payroll and funding processes.

Ensures compliance with all applicable policies and regulations and supports faculty and staff in understanding financial, HR, and risk management requirements.

• Develops and maintains expertise around professional masters programs to support Dir Fin Admin with MS program planning, forecasting, and operational reporting; tracks units/enrollment by program
• Processes and tracks financial aid across MS programs
• Routes application and course fees via ERX
• Secures director approval and checks budget for each payment
• Manages platform and advertising platforms and subscriptions
• Manages co-card applications and exceptions
• Participates in budget development, planning, and forecasting
• Manages course and event budgets, purchasing, travel, and expense transactions as needed
• Monitors chart strings, encumbrances, and deficits
• Reconciles expense and revenue in accordance with audit guidelines
• Onboarding and training new staff
• Identifies service improvement opportunities that will better enable SESP to achieve its service goals and standards

• Hires and coordinates adjunct faculty appointments, teaching assistants and graduate assistants, ensuring accurate budget; works closely with program assistant to onboard new instructional faculty.

• Ensures HR policies and procedures are implemented consistently
• Hires temps and consultants as needed
• Sets correct funding for payments
• Secures director approval/checks budget
• Checks payroll suspense/clean up as needed
• Distributes payroll reports, answers questions

• Ensures compliance with all applicable federal, state, local, and university policies and regulations
• Administers safety, security, and regulatory compliance plans
• Supports faculty and staff in understanding and adhering to compliance requirements

• Performed other duties

• Successful completion of a full 4‑year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as business, accounting or related; OR appropriate combination of education and experience.
• 1 year administrative experience including budgets, finance, grants, facilities, &/or human resources; or other relevant experience.
• Advanced administrative experience in a complex or academic environment
• Strong knowledge of budgeting, payroll, HR processes, and administrative systems
• Excellent organizational, communication, and problem‑solving skills
• Ability to manage multiple priorities independently
• Technical
  
  Skills:
  
  Advanced proficiency in Microsoft 365, specifically Excel, and data management.
• Demonstrates ability to work on multiple projects simultaneously.
• Understands and interprets financial statements and reports; reconciles financial records.
• Is open to change and responds by adapting work methods and behaviors; pays attention to changing circumstances and adapts to them.
• Consistently displays accuracy and attention to detail
• Being receptive to feedback, willing to learn, embracing continuous improvement.
• Being helpful, respectful, approachable and team oriented, building strong working relationships and a positive work environment.
• Successfully uses multiple software programs independently. Software may include applications such as PowerPoint, Word, and Excel, Sales Force, web browsers, and Peoplesoft.
• Honoring University policies and regulatory requirements.
• Regularly…