Contract Administrator

Job Title: Contract Administrator

Area: Meetings & Events

Reports to: Manager of Finance, Sales & Sponsor ships

Classification: Exempt

Location: Evanston, IL

This position is designated as Hybrid - Fully Flexible and expected to work from our world headquarters office once per month to several times a week. The specific days in the office are determined by managers based on business requirements. Rotary is under the jurisdiction of Illinois employment laws; we require all employees to live within reasonable daily commuting distance to Evanston.

Rotary is a membership organization that unites people from all continents and cultures who take action to deliver real, long-term solutions to pressing issues facing our communities and the world. Each year, Rotary members expand their networks, build lasting relationships, and invest more than $300 million and 16 million volunteer hours to improve lives and create positive change in the world.

In exchange for hard work and dedication in support of Rotary’s clubs, members and other participants, and their humanitarian service projects, our employees receive competitive salaries, flexible schedules, comprehensive benefits, and job enrichment. To learn more, visit http://(Use the "Apply for this Job" box below). .

At Rotary, we foster a welcoming environment where all employees are valued and empowered. We are dedicated to creating meaningful opportunities and supporting the growth and well‑being of our team. Join us in building a world where everyone can unite, take action, and create lasting change.

This position is responsible for overseeing the development and negotiation of requests for proposal and contract drafting, revision, and administration for the Meetings & Events team, and the broader Programs and Engagement team. You will have the opportunity to coordinate procurement processes, manage risk, and provide negotiation and legal expertise to the team to support the delivery of international and domestic events.

Your contribution will serve to manage risk associated with international events and steward organizational resources.

• Bachelor's degree in business, Hotel Management, Organizational Behavior, or related field,
• Post Graduate Law degree (J.D.),
• Certified Professional Contract Manager (CPCM) is also preferred,
• 3-5 years' experience in contract law, hospitality law, or related law experience,
• Proficiency in Microsoft Office Suite, Adobe Acrobat, Net Forum or other CRM,
• Experience negotiating venue and supplier contracts, preferably in an international environment, with knowledge of contractual business terms, including indemnification, insurance requirements, limitations of liability, force majeure, cancellation and dispute resolution,
• Experience in accounting and/ or budgeting,
• Experience with preparation of spreadsheet analyses, including accurate and consistent data entry,
• Comprehensive understanding of organizational procurement policies and procedures,
• Experience with large multiple facility international meetings,
• Experience in reading, analyzing, and interpreting legal documents, financial reports, and technical documents to provide appropriate recommendations on request,
• Intercultural communication skills and multi-cultural sensitivity,
• Ability to work well independently as well as in a team environment.

• Project management of long term and complex projects with the ability to meet deadlines,
• Managing multiple contract negotiations simultaneously,
• Prioritizing multiple tasks in a dynamic environment,
• Communicating clearly, concisely and persuasively, both orally and in writing for different audiences, including international executive and volunteer leadership,
• Identifying and advising on meetings and events related legal and business risks and solutions,
• Thinking creatively, analytically, and independently,
• Attention to detail and commitment to accuracy,
• Contract negotiation with working knowledge of applicable contract law and risk management principles.

• Drafts, routes, negotiates, revises, tracks, and executes supplier agreements…