Financial Coordinator

Department

WCAS Life Sciences

EXS/5

Life Sciences Financial Services (LSFS) manages the financial, human resources, research administration, purchasing, and receiving needs for the departments of Neurobiology and Molecular Biosciences, as well as serving the programs in Interdepartmental Biological Sciences (IBiS), Biological Sciences (BS), VINE, and the Neuroscience major.

The Life Sciences Financial Services team seeks a detail-oriented Financial Coordinator to oversee purchasing and payment transactions. Ideal candidates will have financial acumen, superior computer skills, and previous experience in a financial role. This is a great opportunity for someone with a strong financial background who wants to gain and/or develop people management skills in a fast-paced environment.

This is a full-time position, with a maximum of 2 days a week remote as an option after the probation period. Target hiring range for this position will be between $53,000 - $60,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

• Creates daily, monthly &/or annual analysis & reports regarding grants &/or awards, accounts, funds, payroll, expense &/or revenue allocation, etc.
• Analyzes reconciliation and projection templates and implements macros in Excel or creates web-based solutions for process improvements and automation.
• Provides support for annual audit work papers.
• Maintains and updates financial models and analyses. Follows up on any inconsistencies.

• Oversees the purchasing unit within Life Sciences
• Reviews purchasing processes and implements process improvements to reduce workload and eliminate double entry for staff, faculty and students
• Provides review and oversight of all types of financial transactions some of which may be complex
• Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
• Reviews, ensures approval based on alternatives regarding practice & policy, analyzes, and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes reconciles & provides receipts (as appropriate) for transactions.
• Processes transfer &/or appropriation charges & may balance &/or close accounts.
• Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
• Maintains Chart of Account lists.
• Initiates wire transfers.
• Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
• Provides support for internal audit requests.

• Approves expenditures on travel, consulting &/or equipment, along with various forms, such as Intra Institutional Vouchers, Requests for Accounting Corrections, the Research Assistant and Scholarship Appointments, &/or payroll adjustments, in accordance with granting agency guidelines & University policies & procedures.
• Corrects charges to various accounts.

• Updates the Life Sciences Financial Services' website, ensuring information is accurate.
• Maintain online files to ensure accurate tracking of transactions.
• Create summary reports and analyses by pulling data and reports from multiple sources in order to provide proactive account management.
• Obtains data by downloading from enterprise system; develops and runs queries. Creates custom reports
• Completes special financial projects such as streamlining the reporting for expense reports and open encumbrances.
• Performs general office support activities.

• Assists with training of new staff members & students
• Creates & provides financial training on practice, procedure, policy &/or laws & regulations to customers.

• Provides work direction to others
• Supervises 2 employees

Performs other duties as assigned.

• Bachelor's degree in accounting, Business Administration, Finance or related field; OR 2 years financial administration work experience; OR equivalent combination education and experience where similar knowledge, skills, and abilities may be acquired.
• 1 year financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis experience.

• Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
• Familiarity with financial reporting.
• Strong interpersonal, communication, and organizational skills;
• Attention to detail and quality focused;
• Ability to make progress on multiple competing priorities and work in a high-energy environment
• Ability to prioritize with firm deadlines and to work independently;
• Ability to establish and maintain good relationships with a variety of constituents; including faculty, staff,…