Financial Coordinator

Location: Evanston, Illinois

Department: MCC Administration

Salary/Grade: EXS/5

Target hiring range: $51,346 - $62,500 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

The Financial Coordinator position resides in the McCormick School of Engineering's Dean's office of Administration, Finance, Facilities and Planning (AFF&P) and is responsible for supporting all basic accounting, budget and forecast functions for Dean's Offices, such as NU Financials purchasing approvals, Cognos reporting, chart of accounts maintenance, Corporate Card management, FFRA forms and all Dean's Office signatures such as Exception Forms and 90-day memos.

The position also supports the Finance team in the areas of FP&A and gift and endowment management, and coordinates deployment of Ph.D. student funding with the Office of Graduate Studies and Research (GSR). Is responsible for updating the Finance team's monthly and quarterly reports and Business Intelligence models and supporting the Director and Senior Director of Finance by querying databases, retrieving and preparing data for regular and ad-hoc analyses.

Serves as primary point of contact with Alumni Relations and Development. Serves as area expert for PhD student funding and works with GSR to support administration of McCormick's funding deployment. The position requires an individual who is motivated and proactive, organized, demonstrates good follow-through and eagerness to take ownership. Excellent attention to detail, consistency and analytical thinking are required.

• Prepares materials for annual budget planning such as analysis, budget performance reports & year-end close data.
• Provides updated budget estimates & account research.
• Ensures lead schedules are prepared.
• Guides units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions.
• Serves a primary role in the development & implementation of annual budget including fiscal resource allocation of appropriated, discretionary, endowment & gift revenues & expenses.
• Coordinates &/or provides information for annual salary review process.

• Creates daily, monthly &/or annual analysis & reports regarding area/unit, grants &/or awards, accounts, funds, payroll, expense &/or revenue allocation, etc.
• Prepares financial analysis and lead schedules for supplies, equipment, &/or personnel decisions.
• Assists with monthly/quarterly/annual journal entries, reports and statements
• Provides support for annual audit work papers
• Maintains, and updates financial models and analysis.

• Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
• Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
• Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
• Processes transfer &/or appropriation charges & may balance &/or close accounts.
• Serves as the primary Dean's Office contact, trainer and approver for units within their portfolio to include FFRA access forms. Corporate Cards, Exception Forms, 90-day memos.
• Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
• Maintains Chart of Account lists.
• Prepares & delivers bank deposits.
• Accesses multiple banking systems to process transactions, retrieve information, &/or initiate wire transfers.
• Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
• Contacts outside agencies, banks &/or banking systems to obtain clarification of rules &/or regulations.
• Controls account availability for all chart…