Facilities & Maintenance Manager

Job Summary

The Facilities & Maintenance Manager, under the direction of the CIO, is responsible for the daily maintenance, safety, appearance, and operational readiness of Tri-State Orthopaedic Surgeons’ facilities, grounds, equipment, and building systems. This position serves as the main contact for facility-related issues and combines hands-on maintenance work with oversight of preventative maintenance, outside vendors, contractors, cleaning, groundskeeping, and facility support services.

The Facilities & Maintenance Manager troubleshoots and coordinates repairs involving plumbing, electrical, HVAC, equipment, and general building maintenance issues while supporting a safe, clean, professional, and functional medical clinic environment. Regular attendance is an essential part of this job.

Full Time: 40 hours, 8AM-5PM (must have flexibility for calls outside of normal business hours)

• Serves as the main contact for facility-related issues, including building maintenance, repairs, equipment concerns, grounds issues, and facility support needs.
• Troubleshoots plumbing, electrical, HVAC, mechanical, equipment, and general building maintenance issues.
• Performs minor repairs and maintenance work within authorized scope and ability, and coordinates qualified outside vendors or licensed contractors when work exceeds internal capability.
• Works with outside vendors and contractors to obtain service, schedule work, coordinate access, review completion, and ensure facility issues are resolved timely and professionally.
• Develops, maintains, and tracks preventative maintenance schedules for building systems, equipment, HVAC units, plumbing systems, lighting, life-safety equipment, and other facility assets.
• Checks fire extinguishers on a monthly basis to ensure they remain operational and coordinate corrective action when needed.
• Maintains the buildings and grounds by identifying needed repairs, correcting minor issues, and coordinating larger repairs or projects.
• Provides oversight, direction, and coordination for cleaning, groundskeeping, maintenance support, vendor activity, and other facility-related service work.
• Supports safety and compliance in the medical clinic environment, including safe work practices, hazard identification, infection-control awareness, biohazard concern escalation, and timely correction of facility-related safety issues.
• Communicates facility status, repair needs, project updates, vendor issues, and safety concerns to the CIO and other leadership as appropriate.
• Prioritizes facility needs in a manner that supports patient care, employee safety, physician schedules, clinic operations, and business continuity.

• Runs facility-related errands, including pickup, delivery, or transport of supplies, parts, equipment, or materials.
• Installs, assembles, moves, or assists with setup of new equipment, furniture, fixtures, supplies, signage, and other facility-related items.
• Assists with office moves, furniture moves, storage organization, renovation support, equipment relocation, and clinic support projects.
• Responds to urgent facility needs, including leaks, temperature issues, plumbing concerns, access issues, equipment problems, safety concerns, weather-related issues, and other operational disruptions.
• Provides input to leadership regarding repair priorities, vendor needs, replacement recommendations, facility improvements, and long-term maintenance planning.

The preceding examples are representative of the assignments performed by this position and are not intended to be all-inclusive.

• Experience working in a commercial, healthcare, medical office, clinical, or similar facility setting preferred.
• Minimum of 5 years of progressively responsible experience in facility maintenance, building operations, commercial maintenance, or a related field preferred.
• Experience troubleshooting plumbing, electrical, HVAC, mechanical, equipment, and general building maintenance issues.
• Demonstrated ability to determine when outside vendor, licensed contractor, or specialized service support is required.
• Experience coordinating outside vendors, contractors,…