Facilities Coordinator

NOTE:

New hires are budgeted to start in the $30-35/hour range, depending upon experience. This is a Part-Time position with varying hours (8-16 hours per week).Homage Senior Services, formerly Senior Services of Snohomish County is the largest and most comprehensive nonprofit service provider for older adults, people with disabilities, and their families in Snohomish County. Our guiding principles of independence, dignity, and quality of life are realized through our interconnected core service areas: nutrition, transportation, home repair, and social services.

We are committed to building an inclusive workplace and offer you the opportunity to work to your fullest potential while making a difference in the community.

Summary:

The Facilities Coordinator manages the day-to-day operations of Homage’s building and property, including tasks like coordinating maintenance requests, minor repairs, and ensuring cleanliness. This position provides technical and administrative support to maintain the overall functionality and safety of the facility by using best business practices to manage resources, services, and processes to meet the needs of Homage.

Essential Duties and Responsibilities:

Assist in conducting and documenting regular facilities inspections including fire/sprinkler systems, electrical, roofing, elevator, and permits

Coordinate and perform intra-office and external moves

Coordinate maintenance and repair of facilities equipment and systems

Coordinate facility refurbishment and renovations, determining whether to fix in house or outsource

Oversee facility central services including security, waste disposal, and parking

Maintain inventory of supplies, maintenance parts, and equipment, placing reorders as needed.

Conduct regular walkthroughs to identify potential maintenance issues, report safety hazards, and ensure compliance with facility standards

Coordinate with outside contractors for larger repairs or specialized maintenance services

Negotiate contracts to optimize delivery and cost saving

Monitor activities of contract suppliers, ensuring delivery schedules, quantity and quality criteria are met Check completed work by contractors and vendors

Assure security and fire safety of the facility, including 24/7 response to facility and equipment alarms and system failures

Provide prompt responses to requests and issues from facility occupants

Assist Transportation, Minor Home Repair, and Nutrition Program managers with vehicle maintenance and driver support

Assist with response to vehicle breakdowns, accidents, and incidents

Assist Minor Home Repair with environmental reviews

Other duties as assigned

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Minimum Qualifications:

High School diploma or equivalent

Minimum of 2 years’ relevant experience

Experience in construction, maintenance, and all facets of facility operation

Experience supervising employees and contractors

Able to be certified as a forklift driver? Are we selling the forklift? That was on my agenda

Working knowledge of principles and practices of project management, financial principles and practices, and of electrical and mechanical systems

Working knowledge of procurement and contracts

Sound knowledge of health, safety, and environmental regulations

Planning and organizational skills

Negotiation skills and problem analysis

Decision-making skills and ability to use good judgment

Customer service orientation and teamwork

Effective working knowledge of Microsoft Office suite (Outlook, Teams, Excel, Word, PowerPoint, SharePoint); comfortable navigating in Microsoft Windows environment and using internet browsers.

Absent any regulatory or contractual requirement for specific education/certification, other combinations of applicable education, training, and experience which provide the knowledge, skills, and abilities necessary to perform effectively in the position may be considered.

Preferred Qualifications:

Experience with diverse communities

Fluency in other languages in addition to English Work Environment and Physical Demands:

Must be able to use full range of senses as needed to identify problems and conduct repairs.

Must be able to lift up to 100 pounds with assistance

Must be capable of a full range of physical activity to perform a wide range of repairs including the ability to crouch, kneel, crawl, stoop, bend at the waist, lift, stretch, and have a high degree of manual dexterity

Must be able to climb a ladder and work at heights up to 30 feet above the ground.

Must be able to work outside in all types of weather

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Employees working 25 hours or more are eligible to enroll in medical, dental, vision, basic life, and critical illness…