Assistant Director, Facilities Services

Assistant Director, Facilities Services

As an integral part of the Events and Facilities team, the Assistant Director directs and supervises the efforts of assigned personnel in the day-to-day building and grounds maintenance of the Field House and surrounding common areas. Responsible for all phases of maintenance, repair, and general service support of ICA buildings. Performs a full range of installations, maintenance/repair, and administrative tasks.

Preventative Maintenance and Repair

• Develops and executes a daily, weekly, monthly, annual preventative maintenance schedule and repair/replacement plans (up to $15,000) ensuring safety and mitigating risk for student athletes, coaches, staff, visiting teams and guests for the following areas:
• Field House and Track
• Inspects whole building daily and repair or recommend repair as needed for leaks, lights, damage, recycling, trash pick up;
• Inspects, repairs, or recommends repair or replacement as needed for indoor equipment – batting cages, nets, throwing cage, hoops;
• Proactively brings repair/upgrade/renovation suggestions to supervisor;
• Processes/tracks/follows up on work orders as assigned;
• Inspects custodial work;
• Assists with eradicating indoor pest issues;
• Assists with office moves/upgrades/painting/branding; and
• Assists with ice & snow removal.
• Six outdoor athletic practice and game fields
• Coordinates with coaches and staff to deliver an appropriately branded Mason Athletics environment;
• Ensures each field is presentable and in superior practice and competition condition, free of debris, leaves, and hazards;
• Inspects landscaping around building and fields; performs minor landscaping duties as needed;
• Inspects and repairs windscreen on/near all game fields;
• Procures physical athletic equipment;
• Installs nets, windscreen, padding, fencing, and goals;
• Repairs fencing where able and process work orders for outside repair as needed; and
• Inspects and facilitates repairs to Press box/sheds.
• Eagle Bank Arena Basketball Offices
• Inspects and repairs or recommend repair as needed for office space and furniture;
• Inspects custodial work; and
• Assists with office moves/upgrades/painting/branding.
• Cage Gym
• Inspects custodial work; and
• Assists with general repairs as needed and direct work orders.

Facility Rentals and Events

• Prepares Field House and athletic fields for athletic practice, competition and club/intramural/community rentals;
• Supervises and assists with the setup and breakdown of all required equipment for onsite (Field House, Fields, Stadium);
• Assists with offsite events as needed (RAC, EBA, Cage, and off campus); and
• Be present for staff for events based on scope of event.

Motor Vehicle Maintenance

• Maintains ICA vehicles, golf carts, and athletic trainer cart;
• Repairs as needed in house, assessing when to send to auto shop or dealership for repairs; and
• Maintains departmental process and records to check in / out vehicles.

Part Time Staff Management

• Recruits, hires, trains and manages a staff of 10-15 part time employees;
• Creates monthly, weekly, daily work schedule; and
• Directs daily work of crew.

Snow/Ice Removal

• Works with University Facility Services to ensure Field House and surrounding areas are free of snow/ice in a timely fashion to open building as directed and ensure safe ingress/egress of staff and student athletes; and
• Procures products used onsite for snow / ice removal.

Required Qualifications:

• High School diploma or equivalent;
• Demonstrated experience assisting with facility operations, performing inspections, completing repairs and upgrades to indoor and outdoor facilities as well as office and administrative spaces;
• Demonstrated experience monitoring and addressing preventative maintenance needs for facilities, equipment and/or vehicles;
• Experience and knowledge in supervising employees/interns/student workers;
• Experience and ability in working with a diverse group of people;
• Demonstrated knowledge and competency with computer hardware and software systems;
• Working knowledge of relative NCAA rules;
• Strong interpersonal, written and oral communication skills;
• Ability to lift and carry 100lbs, with or without reasonable accommodation;
• Ability to work frequent evening, weekend…