Facilities Development Specialist

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Full Time Albany, NY, US

Salary Range: $ To $ Annually

Position Summary

The Facilities Development Specialist leads the coordination of capital improvement initiatives, facility development projects, acquisitions, and operational facility programs across the organization. This position independently manages multiple projects, develops implementation plans, evaluates vendor performance, monitors capital investments, and partners with operational leaders to ensure facilities meet organizational standards and strategic objectives.

Key Responsibilities

Acquisition & Facility Development

• Conduct acquisition walkthroughs and facility assessments to evaluate building conditions, equipment, and operational readiness.
• Document facility conditions, equipment inventories, deficiencies, and capital improvement opportunities.
• Develop capital expenditure (Cap Ex) budgets and facility investment recommendations.
• Develop recommendations and reports supporting documentation for acquisition reviews and leadership approval.
• Monitor and analyze facility compliance with VIVE operational standards.
• Development and monitoring of 30-, 60-, and 90-day post-acquisition facility improvement plans.

Capital Project Coordination

• Manage multiple facility remodels, branding initiatives, and capital improvement projects simultaneously, establishing project priorities, timelines, budgets, and execution strategies.
• Direct contractors, vendors, and subcontractors to support project execution.
• Monitor project timelines, milestones, and completion schedules.
• Oversee permitting, inspections, and occupancy requirements with local jurisdictions.

Monitor capital expenditures, identify budget variances, and recommend corrective actions to maintain fiscal accountability.

Equipment Installation & Facility Upgrades

• Oversee the installation of shop equipment including paint booths, air compressors, frame machines, lifts, welders, measuring systems, and ADAS calibration equipment.
• Evaluate vendor proposals, negotiate project scope and pricing, and recommend vendor selection based on cost, quality, and operational requirements.
• Manage equipment deliveries, installations, commissioning, and operational readiness.
• Direct vendor training and ensure equipment is fully functional upon project completion.
• Manage approved and planned capital expenditures across all VIVE locations.
• Monitor and analyze project budgets, spending forecasts, and financial performance.
• Participate in monthly Cap Ex reporting and budget reviews.
• Identify opportunities for cost savings through competitive bidding and vendor negotiations.
• Develop and maintain productive relationships with contractors, suppliers, and service providers.

Facility Maintenance & Compliance

• Manage preventative maintenance schedules for facility assets across all locations.
• Manage maintenance vendors and service contracts to ensure timely completion of work.
• Track inspections, repairs, warranties, preventative maintenance, and service agreements.
• Monitor maintenance completion and facility compliance with company standards.
• Monitor and support initiatives that reduce equipment downtime and improve facility reliability.

Qualifications

• Associate's or Bachelor's degree in Construction Management, Facilities Management, Business, Engineering, or a related field preferred; equivalent experience considered.
• Experience coordinating facilities, construction, maintenance, Cap Ex, or commercial building projects.
• Demonstrated experience independently managing multiple construction, facilities, or capital improvement projects with responsibility for project planning, budget management, vendor oversight, and execution.
• Experience working with contractors, vendors, and service providers.
• Financial aptitude with experience tracking project budgets and expenditures.
• Proficiency with Microsoft Office, particularly Excel; experience with project management software is a plus.
• Excellent communication, problem-solving, and relationship management skills.
• Ability to travel approximately 75% to support acquisitions, facility projects, and operational initiatives.
• Valid driver's license and ability to travel independently.

Decision-Making & Autonomy

• Prioritizes multiple concurrent facility and capital projects with minimal supervision.
• Evaluates operational needs and develops project recommendations…