Grade Level V: Assistant to Director​/Accounting and Payroll

Position: Grade Level V: Assistant to the Director/Accounting and Payroll
Position Type:
Administrative Assistant/Administrative Assistant - 12-Months

Date Posted:
5/19/2026

Location:
Proviso Township High Schools

Date Available:
Upon Approval

Closing Date:
Until FilledPOSITION TITLE:
Grade Level IV:
Assistant to the Coordinators of Accounting & Payroll

REPORTS TO:

Chief Financial Officer
Coordinator I - Accounting and Finance
Coordinator II - Payroll

LEVEL:
Non-Exempt
- Classification IV - 12 Months
Salary Range: $49,893 to $52,388, based on experience.

QUALIFICATIONS:

Required Experience or Training
Aptitude for detailed work; understanding of filing and record keeping; knowledge of standard purchasing procedures; sound foundation in grammar, spelling and written and oral communications; bookkeeping background and understanding of accounting procedures; good typing skills; understanding of computer principles; previous purchasing/accounts payable experience. A high degree of honesty and integrity to be demonstrated through both work and personal references.

• High school graduate
• Background and/or understanding of Payroll and Employee Benefits
• Experience in processing, recording and reconciling cash transactions
• Must be capable of operating a personal computer with proficiency
• Ability to construct, manipulate, and utilize electronic spreadsheets
• Proficiency in a word processing software program
• Sound foundation in grammar and spelling
• Aptitude for detailed work
• Ability to manage several projects concurrently

Desired Experience or Training
High school diploma; understanding and knowledge of accounts payable/purchasing methods and procedures

• Accounting degree
• Post high school training in bookkeeping
• Understanding of basic accounting procedures, techniques and entries

Special Requirements of the Position
Evidence of successful work experience and of a strong attendance record; willing to schedule vacation around job requirements; ability to work well under pressure and meet deadlines; ability to work independently.

POSITION RESPONSIBILITIES:

Assists the Office of Finance in preparation of monthly and annual financial reports

Receives and deposits cash receipts submitted from the District's cafeteria management service on a daily basis

Receives and prepares Student Activity and district cash receipts for deposit into appropriate District accounts

Reconciles and balances the District's three (3) main checking accounts

Assists in the collection and processing of cash receipt transactions during school registration

Assists Payroll Coordinator and Business Office Supervisor in preparing payroll

Creates electronic financial spreadsheets and graphs of data as assigned by the Director of Accounting and the Payroll Coordinator and Business Office Supervisor

Balances employee tax sheltered annuity statements against payroll distribution and prepare a breakdown of checks to be issued to various annuity companies

Performs various payroll and benefit assignments as directed by the Payroll Coordinator and Business Office Supervisor and Director of Accounting.

Assists in the preparation of various District and payroll related reports, as directed by the Director of Accounting and the Payroll Coordinator and Business Office Supervisor

Performs other duties and tasks as assigned by the Director of Accounting or Payroll Office Coordinator

Assist in preparing and processing purchase orders on the computerized system.

Reconcile receiving tickets with purchase order for proper payment.

Process vendor invoices for payment.

Prepare monthly bill list for Board review and approval.

Interact with vendors to assure timely and proper submission of bills for payment.

Maintain accounts payable records.

Research discrepancies in billing and take action to ensure correction.

Provide to the Director of Accounting inventories and evaluations of surplus and obsolete materials in inventory and disposes of materials as authorized.

Maintain and provide library of supply and material catalogs.

Perform other duties as required or directed by the Purchasing Agent.

Proviso Township High Schools District 209 does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, and other protected categories as set forth in Board Policy 5:10.