Lifelong Faith Formation Administrative Assistant Part-Time - St. Luke & St. Bernardine Parish - River Forest - Vic. IV

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The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency.

The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards.

The Religious Education Administrative Assistant provides administrative and operational support to the Director of Religious Education. This role ensures the efficient management of student records, sacramental documentation, communication systems, and program logistics. The position requires strong organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a deadline-driven parish environment.

Essential Duties & Responsibilities

Administrative & Office Management

• Maintain accurate student and family records
• Manage registration processes and databases

• Track sacramental requirements and eligibility
• Track service hours, retreat attendance, and formation completion

Financial Administration

• Track tuition payments and outstanding balances
• Prepare billing statements and payment reminders
• Ensure all tuition payments and sacramental fees are current

Sacramental

• Collect and verify sacramental certificates and required documentation
• Maintain confidential and accurate sacramental records for parish archives
• Prepare lists for sacramental liturgies (names, certificates, worship aids)
• Coordinate logistics for retreats, meetings, and sacramental liturgies
• Maintain accurate records for students who are in the OCIC/OCIA program

Communication & Coordination

• Demonstrates professionalism, clarity, and responsiveness in all interactions.
• Ensures clear, consistent and accurate information flow between Director, families, catechists, parish staff, and volunteers.
• Drafts clear, accurate, and professional written correspondence
• Maintains organized communication records and email management
• Ensures sacramental information (retreat dates, rehearsal times, documentation deadlines) is communicated accurately
• Maintains updated contact lists and distribution groups
• Demonstrates discretion and professionalism in sensitive situations

Qualifications

• Practicing Catholic in good standing who supports the teachings and mission of the Church
• Minimum 5 years' administrative experience preferred in a religious education setting
• Strong proficiency in Microsoft Office and database systems
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to maintain confidentiality
• Ability to work independently and collaboratively

Reports To

• Director of Religious Education & Evangelization

Status

• Part-Time 15 hours per week
• Workdays:
  Tuesday, Wednesday & Thursday
• Some evenings and weekends required during sacramental and registration seasons.

The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here.

This position has an hourly range of $16.20 - $18.00. An employee's pay within the range will be based on many factors including but not limited to relevant education, qualifications, experience, skills, geographic location, and organizational needs.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.