Facility Coordinator

Facility Coordinator Family-owned and operated since 1981, Shoppa’s Material Handling is one of the fastest-growing and most successful material handling dealerships in the United States. As an authorized dealer of Toyota Material Handling - the world’s best-selling forklift brand and a recognized leader in quality, durability, safety, and innovation - we proudly serve customers through nine locations across Texas and Kansas City, Missouri.

We offer a comprehensive range of products, services, and integrated systems that help customers improve the storage and movement of their goods.

JOB SUMMARY:

The Facilities Lead is responsible for coordinating and maintaining the physical facilities, grounds, equipment, and building systems across Shoppa’s four Metroplex locations. This position serves as the primary point of coordination for facility maintenance, preventive maintenance, repairs, inspections, contractors, vendors, and facility improvement projects.

The Facilities Lead will establish consistency in facility standards across all Metroplex branches while responding to the unique needs of each location. This position will work closely with branch leadership, Safety, Operations, Finance, IT, and outside contractors to ensure facilities are safe, functional, well-maintained, and compliant with applicable requirements.

The ideal candidate is a hands-on, organized problem solver who can balance daily maintenance needs with longer-term preventive maintenance and facility improvement initiatives.

ESSENTIAL FUNCTIONS:

· Serve as the primary facilities contact for the four Metroplex branches.
· Conduct routine inspections and walkthroughs of buildings, shops, warehouses, offices, parking areas, yards, and grounds.
· Establish consistent facility standards and expectations across all four locations.
· Identify facility deficiencies and prioritize repairs based on safety, operational impact, urgency, and cost.
· Maintain a master list of facility repairs, projects, and outstanding issues for each branch.
· Coordinate facility-related work to minimize disruption to branch operations.
· Assist leadership with long-term facility planning and capital improvement needs.

Preventive Maintenance
· Develop and maintain a preventive maintenance program for facility systems and equipment.
· Establish recurring maintenance schedules for HVAC, electrical systems, plumbing, doors, dock equipment, overhead doors, lighting, fire/life-safety systems, compressors, generators, and other facility-related equipment.
· Track completed and outstanding preventive maintenance activities.
· Identify recurring problems and recommend corrective actions.
· Coordinate inspections, testing, servicing, and repairs with qualified contractors when required.

Vendor & Contractor Management
· Coordinate outside contractors and service providers performing facility work.
· Obtain and review estimates and proposals for facility repairs and projects.
· Assist with contractor selection and scheduling.
· Verify that contractors meet Shoppa’s safety, insurance, and site requirements before beginning work.
· Monitor contractor performance, workmanship, timelines, and costs.
· Maintain records of warranties, service agreements, inspections, and contractor information.
· Develop reliable vendor relationships while seeking opportunities to control facility costs.

Safety & Compliance
· Partner with the Safety/HSE team to identify and correct facility-related hazards.
· Support compliance with applicable OSHA, fire code, electrical, building, environmental, and other regulatory requirements.
· Coordinate required inspections, testing, and documentation.
· Address facility hazards identified through inspections, incidents, audits, or employee observations.
· Maintain appropriate documentation for facility inspections and corrective actions.
· Ensure facility repairs and projects are performed using appropriate safety practices.

Work Order & Issue Management
· Establish a consistent process for employees and branch leaders to submit facility maintenance requests.
· Prioritize work requests based on urgency, safety, operational impact, and available resources.
· Track work orders from…