Office Administrator

Overview

Scan Global Logistics is a leading freight forwarding company, specializing in providing comprehensive logistics solutions to clients across various industries. Our culture is based on four virtues: respect, integrity, entrepreneurship and fun. This is a direct hire, full time, on-site position based in Franklin Park, IL
.

• Provide general administrative and clerical support to Operations, Warehouse, and Dispatch teams.
• Manage incoming and outgoing mail, including sorting, distribution, and post office drop-offs.
• Maintain office supplies inventory, restocking as needed to ensure all locations are fully equipped.
• Request and distribute Scan Gear for staff (s, t-shirts, hoodies, caps, pens, notebooks).
• Maintain and update the Office Outlook Calendar, including PTO tracking, staff birthdays, and internal events.
• Assist with planning and organizing employee engagement events, such as birthdays, holiday parties, and team-building activities.
• Review invoices, submit for manager approval, and coordinate payment through the Accounts Department.
• Approve invoices in Concur and follow up with vendors as needed to ensure timely payments.
• Serve as the primary point of contact for office vendors and service providers.
• Maintain overall office cleanliness, functionality, and readiness for daily operations.
• Handle minor maintenance requests (installing light fixtures and whiteboards).
• Ensure the office mailroom is tidy and stocked with supplies such as copy paper.
• Check warehouse deliveries and distribute packages to departments.
• Maintain coffee machines and other shared office equipment.
• Collaborate with team members to ensure smooth operations.
• Perform ad-hoc tasks as assigned to support overall company operations.
• Maintain a professional and friendly demeanor when interacting with clients, visitors, and staff.
• Follow all company policies and procedures related to safety and operations.

• Minimum 2 years of experience in office administration, administrative support, or a related role.
• Proficiency in Microsoft Office Suite (especially Outlook, Excel, and Word).
• Familiarity with Concur or similar expense and invoice management platforms is a plus.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Strong attention to detail to ensure accuracy in documentation and processes.
• Consistent, reliable, and punctual attendance for all scheduled shifts.

• Able to lift up to 50 lbs repetitively during each shift.
• Able to stoop, stretch, twist, bend, etc.
• Consistent, reliable, and punctual attendance for all scheduled shifts.

• Must be eligible to work in the United States.
• Must pass TSA eligibility screening.

Job Types: Full Time

Salary: $20.00 - $28.00 per hour

Expected hours: 40 per week

Work Location: On-site

• 401(k)
• Health Insurance
• Dental insurance
• Vision Insurance
• Employee assistance program
• Life insurance
• Short Term Disability Insurance
• Long Term Disability Insurance
• Paid Time Off
• Tuition Reimbursement