Facility and Office Manager

Facility and Office Manager# Facility and Office Manager Colorado 811 - Golden, CO 80403## Overview Salary Range $78,000.00 - $90,000.00 Salary/year Position Type Full Time Job Shift8AM to 5PM Monday through Friday## Description
** General Responsibilities Overview:
** The
** Facility & Office Manager
** role is responsible for managing all facilities and office management duties for Colorado 811. This is an onsite, in-office, full-time role. The individual is responsible for a mid-size office building and the adjacent grounds of a property in Golden, Colorado. The ideal candidate will have a robust facilities management skill set, and the ability to work cross-departmentally with a high technical aptitude.

Individual must be well versed in property/building maintenance, project and vendor management, and budget oversight of a commercial facility/office space. The ideal candidate will be able to use good judgement to identify maintenance needs, renovation, and other projects, is self-propelled, and delivers all facility projects on-time, within budget parameters, and a high-quality output model. This role focuses primarily on maintaining a smooth-running building and office space, well-kept grounds, and parking areas, and managing all building operations with additional focus on building security and access systems, and vendor management related to all property needs.

The individual holding this position must have a strong maintenance facility, excellent customer service skills, and the ability to perform in a multi-project and often fast-paced work environment with a high volume of duties. Individual must present attention to-detail to manage projects, vendors, budgets, and duties with frequent interruptions.

** Facility Management Duties:
*** Establish and maintain operations & maintenance playbook for the property, develop vendor performance expectations and best practices, implement standard maintenance processes, and ensure adherence and consistent evaluation of processes.
* Develop and manage facility maintenance vendors, construction and remodel projects, budgets, project plans and monitor financial performance to optimize resource allocation.
* Consistently evaluate and monitor the need for integration of software and hardware in building security systems to enhance security protocols, productivity, building appearance, and vendor performance, using best practices to drive security and operational efficiency across the facility. Including management and improvements of an integrated building security system with cameras, keyless entry systems, intercom, etc.
* Develop an annual delivery and budgetary plan for ongoing property management needs, large and small remodel projects, including obtaining and assessing bids and vendor contracts, reviewing historical budget data, to plan for future and immediate building improvement and maintenance goals.
* Effectively build and manage a team of trusted vendors, ensuring development and continual growth towards a best-in-class facility standard, evaluating performance levels, and establishing and monitoring KPIs to ensure vendor output is satisfactory.
* Manage the organization’s building and adjacent property and implement of a preventative maintenance program and touch-up/improvement plans, manage maintenance requests and track quantity, and report improvement suggestions to Senior Leadership in a timely manner.
* Manage review and approval of facility invoices and procurement of parts, services, and labor for all facility projects and recommend optimal solutions to Senior Leadership.
* Ensure competitive pricing for all maintenance and renovation contracts, obtain a minimum of two independent quotes/bids for all projects as directed, and present options to Senior Leadership.
* Direct comprehensive and actionable evaluations of project timelines and capital and operational maintenance expenditures to evaluate and establish standards for quarterly budget analysis and review of office/facilities management project progression.
* Identify cost-saving opportunities and negotiate contracts with service providers and suppliers to ensure cost effectiveness…