Estate Manager

THE POSITION

A private family is seeking an experienced, proactive, and highly professional Estate Manager to oversee the day-to-day operations, care, and presentation of two private residences, with the primary focus on the family’s main and guest properties. The ideal candidate will bring a proactive, solutions-oriented mindset, exceptional project management skills, strong leadership abilities, and a refined understanding of private service environments. This person should take tremendous pride in maintaining a well-run home and be comfortable independently managing a wide range of household responsibilities, overseeing household staff, and supporting the family’s ongoing needs with professionalism and discretion.

This is an all‑hands‑on‑deck household, and the family is looking for someone who is genuinely flexible and willing to step in wherever needed. While this is an Estate Manager position, no task should be considered too big or too small. This will include throwing in a load of laundry if a housekeeper is away or stepping in wherever necessary to ensure the residence continues to operate seamlessly.

The ideal candidate will be high-energy, passionate, upbeat, and genuinely excited about their work and their role within the household. The family is looking for someone who brings positive energy to the home, takes initiative, and enjoys being hands‑on while also understanding the importance of discretion and being mindful of the principal’s space and privacy.

• Oversee the full operation, maintenance, care, and presentation of the main home and guest homes.
• Manage two full-time housekeepers, including schedules, daily activities and checklists, performance, training, and communication.
• Conduct regular house checks and assist when needed with cleaning, laundry, ironing, vehicle‑related tasks, and other hands‑on household responsibilities.
• Coordinate and oversee routine and preventative maintenance across the property.
• Serve as the first responder to household system issues, including HVAC, AV, and other property systems, helping to diagnose and triage issues, correcting them when possible, and coordinating with vendors when necessary.
• Maintain detailed records of household systems, service schedules, warranties, inventories, andother property information.
• Ensure the estate is consistently guest‑ready and maintained to a high aesthetic standard.
• Monitor budgets, track expenses, and help ensure cost‑effective estate operations.
• Coordinate with household staff and provide hands‑on support wherever needed.
• Handle seasonal transitions and ensure the properties remain fully prepared and operational year‑round.

• Establish and manage interior and exterior cleaning and maintenance checklists and schedules,including daily, weekly, monthly, opening, closing, and off‑season procedures.
• Hire seasonal chefs when requested.
• Create bi‑monthly reports for the residence, including analysis of budget variances.
• Suggest residence improvement opportunities.
• Manage and stock household provisions.
• Manage and maintain inventories of cleaning supplies, linens, light bulbs, spare parts, and other household necessities.
• Manage activities related to seasonal relocations.
• Manage special events, which primarily consist of entertaining at the residence, and coordinate with an event planner for larger events.
• Complete weekly AV checks.
• Participate in weekly review and planning meetings.
• Communicate directly and professionally with the principals regarding schedules, household matters, issues, and other relevant updates.
• Remain highly flexible and willing to assist with additional household, property, or personal needs as they arise.

The ideal candidate is an experienced…