Maintenance Coordinator

Job Description

The Maintenance Coordinator supports the day-to-day maintenance and operational needs of the property. This position coordinates maintenance requests, preventive maintenance, vendors and contractors, building inspections, and renovation projects while serving as a liaison between residents, maintenance staff, vendors, and management.

Essential Duties & Responsibilities

• Coordinate, prioritize, and follow up on resident maintenance requests and work orders.
• Communicate with residents regarding maintenance scheduling, access, repairs, and follow-up.
• Coordinate preventive maintenance, routine servicing, and inspections of building systems and equipment.
• Maintain schedules and records for preventive maintenance, inspections, repairs, and service work.
• Schedule and coordinate vendors, contractors, and service providers, including building access and follow-up on outstanding work.
• Obtain and organize proposals, estimates, service reports, and other maintenance-related documentation.
• Conduct and/or coordinate routine property inspections and report maintenance, safety, or operational concerns to management.
• Coordinate apartment renovations and contractor activities, including access, deliveries, inspections, and building requirements.
• Assist with required building inspections, testing, and maintenance-related compliance activities.
• Track ongoing repairs, projects, and outstanding maintenance issues through completion.
• Coordinate with management and office staff regarding resident notices, building projects, shutdowns, access, and other maintenance-related matters.
• Assist with urgent or emergency maintenance situations as needed.
• Maintain organized maintenance, vendor, inspection, and renovation records.
• Perform other related duties as assigned.

Qualifications

• Previous experience in property management, facilities, building maintenance coordination, or a related field preferred.
• General knowledge of building maintenance and preventive maintenance practices.
• Strong organizational, communication, and follow-up skills.
• Ability to manage multiple projects, vendors, work orders, and deadlines simultaneously.
• Basic computer proficiency and ability to use property management and office software.
• Ability to communicate professionally with residents, employees, contractors, vendors, and management.

Schedule
8:30AM - 5:00PM

We are a professional residential property management company based in Fort Lee, NJ, responsible for overseeing the daily operations of a large cooperative community. Our office works closely with residents, vendors, and board members to ensure smooth building operations, responsive service, and efficient administrative support. We pride ourselves on maintaining an organized, professional office environment where team members are trusted to take initiative and contribute to the success of the community.