Property Management Liaison

Introduction

The State of Connecticut, Department of Administrative Services (DAS), Facilities Management Division is now accepting applications from qualified individuals for a Property Management Liaison position.

The Facilities Management Division oversees a statewide real estate portfolio of approximately 6 million square feet, including commercial office buildings, high rise facilities, laboratory spaces, and structured parking. The division manages an annual operating budget of approximately $30 million and is responsible for ensuring safe, efficient, and reliable building operations across all properties.

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• Professional growth and development opportunities
• A healthy work/life balance to all employees

The Property Management Liaison will be assigned responsibility for approximately one third of this portfolio and will serve as the facilities management lead for their designated buildings. This role carries significant responsibility for the performance, maintenance, and reliability of complex building systems—including HVAC, electrical distribution, plumbing, life safety systems, vertical transportation, energy management systems, and associated infrastructure.

The Liaison will oversee operations, monitor preventive and corrective maintenance, support capital planning efforts, and ensure that all building services are delivered within established budgetary parameters. The role requires judgment in balancing operational needs and fiscal stewardship.

• Monday - Friday schedule
• Full-time (40 hours per week)
• First shift
• The primary reporting location is 450 Columbus Blvd., Hartford, CT, with regular travel to assigned facility locations throughout the state
• Hybrid work environment (combination of on-site and remote work)
• After hours availability is required to respond to building emergencies

DAS provides timely and cost-effective services to state agencies, state employees, municipalities, private industry, and the public. DAS offers a diverse array of programs, encompassing statewide human resources, information technology, fleet vehicle services, building and construction, procurement, grants administration, and beyond.

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In the Department of Administrative Services this class is accountable for performing as a specialist in property management functions to ensure contractual compliance by vendors and contractors under departmental jurisdiction.

• Performs specialized property management oversight duties of security, maintenance, custodial and other services provided by vendors and contractors for state buildings and grounds and/or tenants of space leased by the state;
• Oversees contractual compliance of property management firms;
• Ensures contractors stay within budget;
• Recommends budgetary adjustments;
• Authorizes projects and emergency work for assigned buildings and grounds;
• Coordinates and oversees preventive maintenance and energy conservation programs for assigned buildings;
• Serves on vendor/contractor selection panels;
• Acts as liaison with operating units, agencies, contractors, vendors, tenants and outside officials regarding unit policies and procedures;
• Monitors and audits vendor compliance with state environmental, certification, permit, safety and security requirements;
• Investigates liability and claim issues;
• Performs property inspections;
• Prepares and reviews financial reports and correspondence;
• May review or prepare project plans, specifications and cost estimates for building renovations;
• May make recommendations on policies, procedures, standards and specifications;
• Performs related duties as required.

• Knowledge of
• relevant agency policies and procedures;
• relevant state and federal laws, statutes and regulations;
• state of the art security, building operations and maintenance procedures and techniques;
• energy conservation methods and techniques;
• tenant agency requirements;
• contract administration;
• budget preparation and control;
• trades including building, custodial and grounds;
• Considerable
• interpersonal skills;
• oral and written communication skills;
• Ability to
• prepare and analyze financial documents and reports;
• utilize computer software;
• Supervisory ability.

Seven (7) years of experience in general business management, property management or…