Maintenance & Logistics Planner

Maintenance & Logistics Planner

Final date to receive applications: 16 October 2026

Department: Network Planning and Operational Structure

Employment Type: Full Time

Location: Hayward, CA

Reporting To: Pilot Facility Manager

Compensation: $115,000 - $130,000 / year

The Maintenance & Logistics Planner will be part of BioMADE’s Hayward Pilot Plant Operations team. This pilot plant will help bridge a gap in the domestic non-pharmaceutical biotechnology industry by providing clients developing emerging fermentation technologies the ability to demonstrate upstream and downstream processes at a scale that supports future commercial-scale design and production.

The Maintenance & Logistics Planner is responsible for translating preventive and corrective maintenance programs established by BioMADE’s Pilot Plant Network Reliability Team Lead into executable daily and weekly work. Working under the direction of the Reliability Team Lead and in coordination with on-site Pilot Plant Operations leadership, this role plans, schedules, coordinates, documents, and supports the execution of maintenance activities through the computerized maintenance management system (CMMS).

As part of a lean pilot plant team, this is a hands‑on role. In addition to planning maintenance work, the Maintenance & Logistics Planner is expected to assist the Maintenance Technicians, Pilot Plant Operators, contractors, and others with routine preventive and corrective maintenance, basic troubleshooting, and equipment repairs as appropriate based on training and capability. As the facility is currently under construction, the initial priorities of the position will be to configure the facility’s assets in the CMMS and support commissioning and startup of the facility.

The role also supports overall facility maintenance, vendor coordination, logistics, and inventory management, including maintaining accurate Net Suite records for maintenance spare parts, raw materials, consumables, customer materials, finished products, and other pilot plant inventory.

This individual must be highly organized, mechanically inclined, adaptable, and willing to support a broad range of maintenance, facilities, logistics, and operational activities as site needs evolve.

• Plan and schedule preventive, corrective, calibration, inspection, and other maintenance activities through the CMMS.
• Coordinate maintenance priorities and schedules with the Reliability Team Leader, Maintenance Technicians, Operations, external contractors and other stakeholders to minimize equipment downtime and disruption to pilot plant activities.
• Review maintenance requests and conduct field walkdowns as needed to understand work scope and equipment conditions.
• Develop complete work plans identifying required labor, time, parts, tools, materials, technical documentation, vendor support, permits, and safety requirements before work begins.
• Review open work orders and maintenance backlog, follow up on delayed work, identify duplicate or obsolete work orders, and communicate equipment and work status.
• Group related maintenance activities where practical to optimize use of labor, equipment downtime, vendors, tools, and other resources.
• Perform or assist with routine preventive and corrective maintenance and basic equipment troubleshooting based on training and capability. Activities may include lubrication, inspection, adjustment, replacement of gaskets, O-rings, filters, or other common wear components, routine calibration, and similar equipment‑maintenance tasks.
• Assist with equipment breakdowns and repairs alongside the Maintenance Technician, Pilot Plant Operators, equipment vendors, contractors, or Engineering as…