Grade Level II: Administrative Assistant II

Position Type:
Administrative Assistant/Administrative Assistant - 12-Months

Date Posted:
5/19/2026

Location:
Proviso West High School

Date Available:
Upon Approval

Closing Date:
Until FilledPOSITION TITLE: Administrative Assistant II (12 month)
REPORTS TO: Principal, Assistant Principal
LEVEL: Classification II 12 Months

QUALIFICATIONS:
Required Experience or Training

Proficiency in Microsoft Word and Excel

Typing skills of 60 words per minute

Sound foundation in grammar and spelling

Ability to lead and direct

Aptitude for detailed work

Knowledge of filing and record keeping

Ability to work independently

Ability to maintain confidential information in a professional manner

Ability to follow directions and establish good rapport with faculty, staff, and students

Desired Experience or Training

Bilingual

Post high school education

2-5 years of secretarial experience

Understanding of main office procedures

Working knowledge of computer operations

Special Requirements of the Position

Evidence of successful experience and of a strong attendance record

Willingness to schedule vacation around job requirements

Ability to work well under pressure and meet deadlines

Expected to serve as backup person for at least three or four other persons in the office in case of emergency

Professional demeanor and attitude

Trustworthy, able to respect confidentiality

Familiarity with office organization techniques

Capable of multitasking; strong time management

Well-organized, detail-oriented

Strong writing ability

Excellent verbal communication

Proficient with computers, especially in MS Office

POSITION RESPONSIBILITIES:
Ideal candidates for the position need to be comfortable being the primary point of contact for all manners of inquiries and requests.

Secretary Duties and Responsibilities

• Respond to calls, emails, and routine letters; direct inquiries to the appropriate person in a friendly professional manner
• Welcome and greet students and families that visit the Special Education Office.
• Manage correspondance between student, family, attendance office and others that relate to matters of the Special Education Office.
• Manage schedules and calendars;
• Maintain content management system (Power School)
• Manage records housed in the Special Education Office.
• Maintain budget and purchase supplies for the Special Education Office; track inventory of Special Education Office supplies
• Write and distribute routine reports; compile data and prepare reports
• Proofread and edit documents to ensure proper spelling and grammar as well as compliance with company policy; recommend revisions as needed
• Maintain updated contact information for company students, parents, suppliers, as related to the function of the Special Education Office ; keep such information confidential
• Have current knowledge of information pertinent to processes, policies and procedures related to student records and the Special Education Office.
• Fulfill other secretarial duties as needed

The ideal candidate for the position of secretary can prioritize tasks and is motivated to complete work with minimal supervision.

Note:

This job description is designed to provide guidelines and direction for accomplishing goals and objectives. It covers the essential responsibilities and activities involved in the effective execution of this position. It is not all encompassing or all exhaustive. The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position.

The individual currently holding this position may perform additional duties