Accounts Payable Specialist

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Full Time Hoffman Estates, IL, US

18 days ago Requisition

Salary Range: $20.00 To $29.00 Hourly

• Verifying transactions, preparing disbursements, allocating, posting, and reconciling accounts
• Collaborating with the accounting and internal departments to gather, analyze, obtain proper approvals, and interpret relevant financial data
• Ability to reconcile various general ledger accounts and complete bank statement reconciliations monthly.
• Some knowledge and experience about accounts receivable and collecting payments from customers
• Performs data entry of vendor invoice activities
• Responsible for maintaining the filing system for all accounts payable related documents
• Ensure accurate and timely monthly, quarterly, and year‑end activities in the AP environment
• Investigate discrepancies that vendors or purchasing agents have with obtaining payment for bills
• Update and maintain new vendors in the accounting system, including changes, while maintaining the integrity of the system of information
• Charging expenses to appropriate accounts and cost centers
• Verifying vendor accounts, paying vendors, and resolving purchase orders, invoices, or payment discrepancies
• Responds to vendor and employee inquiries regarding invoices, expenses, and check requests
• Keeping up to date with regulatory requirements and best practices in accounting
• Manage workload responsibilities to meet deadlines and complete assigned tasks
• Maintain electronic and physical filing systems, make recommendations to foster organization and efficient workflow
• Assist the accounting department with answering any accounts payable questions and vendor issues as needed
• Assist in completing payment check/ACH runs on schedule and ad‑hoc runs as directed by the Controller
• Manage and maintain vendor records, including W‑9 requirements and 1099 filing
• Ensure compliance and applicable accounting standards are adhered
• Support and assist with computer system upgrades as related to account payable or as assigned
• Maintain and monitor office/building supplies
• Processing warranty claims as directed
• Backup for daily cash applications by applying receipts to matching invoices and complete daily billing
• Performs related duties and backup duties for accounting department staff as assigned by management

• Bachelor’s or associate degree in accounting, or equivalent accounting work experience preferred
• At least five years of related experience in high‑volume accounts payable processing functions
• Advanced competency in accounting and business management software; self‑starter and ability to multi‑task with an acute attention to detail and record‑keeping skills
• In‑depth knowledge of accounts payable principles, accounting standards, and regulations
• Experience in account reconciliation and a clear understanding of debits and credits
• Strong time management and organizational skills
• Excellent collaboration and communication abilities. Excellent verbal and written communication skills, including the ability to effectively communicate with all levels within the organization
• Must demonstrate a high level of professionalism, confidentiality, and integrity
• Excellent computer proficiency in MS Office – Word and Outlook; advanced knowledge of Excel is preferred. Previous experience working in Great Plains & Salesforce a plus
• Possess strong analytical and problem‑solving skills to make sound decisions
• Ability to read, analyze, and interpret data and financial reports to assess accuracy
• Must be able to work well under pressure and meet deadlines while maintaining a positive attitude
• Ability to work independently and to carry out assignments to completion within the parameters of instructions given
• Knowledge and ability to use applicable information technology and systems to meet work needs

• PTO, Medical, Dental, Vision, Short & Long‑Term Disability, Life Insurance, 401k, Tuition Reimbursement

Monday - Friday: 8:30am - 5:00pm