Executive Assistant

Executive Assistant

We are seeking a highly organized, professional, and proactive Executive Assistant to provide dedicated support to the Chief Executive Officer. This is a high-level executive support role responsible for managing schedules, coordinating travel, supporting executive priorities, and ensuring operational efficiency.

The ideal candidate is a trusted professional who thrives in a fast-paced environment and can handle sensitive information with discretion and professionalism.

Key Responsibilities

• Manage and coordinate the CEO's calendar, meetings, and scheduling.
• Coordinate logistics for internal and external meetings.
• Draft and respond to communications on behalf of the CEO as appropriate.
• Ensure timely follow-up on executive priorities and action items.
• Coordinate all business travel arrangements and prepare travel itineraries.
• Prepare and submit CEO expense reports and review executive expense submissions.
• Coordinate executive-related events, including client dinners and business functions.
• Assist with event logistics and coordination.
• Support internal coordination between leadership team members.
• Track deliverables and ensure follow-through on executive priorities.
• Coordinate personal travel and select personal appointments as needed.

Qualifications

• Minimum 5 years of experience supporting a CEO or senior executive.
• Proven ability to manage executive schedules and priorities.
• Experience handling confidential and sensitive information.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize and manage multiple responsibilities.
• Professional demeanor and executive presence.
• Proactive mindset with strong problem-solving ability.
• Technical Skills
• Microsoft Outlook and Teams.
• or a similar project management platform.
• Expense management platforms such as Expensify.
• Travel booking platforms.
• Presentation tools (preferred).

Position Characteristics

• Full-time position.
• Dedicated support to the CEO.
• High level of confidentiality and trust.
• Professional, fast-paced environment.
• Opportunity to work closely with executive leadership.