Administrative Assistant

Heidner Property Management is seeking a highly organized, detail-oriented, professional Administrative Assistant to join our team. This position will provide comprehensive administrative support while also assisting our Corporate Attorney with annual corporate filings and other legal and compliance-related projects.

The ideal candidate is someone who thrives in a fast-paced, high-profile environment
, can confidently manage multiple priorities, and takes great pride in accuracy, organization, and follow-through. This role is well suited for an individual who is proactive, dependable, and eager to learn new responsibilities.

• Provide day-to-day administrative support to the office and management team.
• Professionally greet and assist guests, visitors, and business partners.
• Order, organize, and maintain office supplies and inventory.
• Maintain accurate and organized electronic and physical files.
• Assist with document preparation, scanning, copying, filing, and other general office duties.
• Coordinate and prepare conference rooms for meetings and presentations.
• Set up and assist with Zoom and other virtual meetings, including ensuring all necessary technology and materials are ready prior to meetings.
• Assist with scheduling, correspondence, and special projects as needed.
• Provide support for executive and corporate meetings and other company events.

• Assist the Corporate Attorney with annual Articles of Incorporation and other corporate and annual legal filings
  .
• Help gather, organize, and maintain information and documentation needed for annual filings and corporate compliance.
• Track important filing deadlines and assist with ensuring documents are prepared and submitted accurately and on time.
• Maintain organized records of corporate documents, filings, and related correspondence.
• Assist with research, document organization, and other administrative tasks related to corporate and legal projects.
• Provide support on confidential, time-sensitive, and high-profile projects as directed by the Corporate Attorney and management team.
• Drop off bank deposits when requested.

No prior legal experience is required. Training will be provided to the successful candidate regarding the corporate and legal filing responsibilities of the position.

• Excellent attention to detail with a strong commitment to accuracy.
• Highly organized with the ability to manage multiple tasks and priorities simultaneously.
• Ability to work effectively in a fast-paced environment with changing priorities and deadlines.
• Professional, polished, and approachable demeanor.
• Strong written and verbal communication skills.
• Excellent follow-through and the ability to take initiative and work independently.
• Strong computer skills and proficiency with Microsoft Office.
• Comfortable using Zoom and other virtual meeting platforms to set up for meetings.
• Ability to handle confidential and sensitive information with discretion.
• Strong interpersonal skills and the ability to interact professionally with employees, executives, guests, attorneys, and outside professionals.
• Previous administrative or office experience preferred.
• Legal experience is not required. An interest in learning corporate and legal administrative processes is a plus.
• Must have a valid driver’s license and proof of insurance at all times.

The ideal candidate is a reliable, detail-oriented, and highly organized professional who takes ownership of their responsibilities. You should be comfortable juggling routine administrative duties alongside important, time-sensitive projects and understand that even small details can have a significant impact.

This is an excellent opportunity for someone who enjoys a varied role, wants to expand their professional skills, and is interested in gaining exposure to corporate operations, legal filings, and high-level business projects while working in a dynamic environment at Heidner Property Management.

Full-Time, in office. No remote work available.