Book Keeper

Opportunities at Parishes in the Archdiocese of Chicago

Holy Archangels
729 Grand Canyon St
Hoffman Estates, IL

Handles all bookkeeping functions, including but not limited to:

• Reconciles bank accounts Processes/posts accounts payable transactions and ensures that all invoices and staff reimbursements are paid accurately and in a timely manner.
• Posts wire transfers, ACH and credit card transactions.
• Gathers Procurement Card Expense reports and receipts submitted by each cardholder monthly.
• Posts payroll journal entries.
• Prepares monthly financial reports (as requested).
• Oversees budget to actual and timely alerts on expense budget overruns.
• Assists with monthly, quarterly and annual journal entries.
• Ensures proper internal controls are in place and followed.
• Assists with preparing materials for Finance council meetings.
• Submits payroll registers to Pastor and/or Operations Director/Business Manager for review and approval prior to payroll submission.
• Assists with payment of salaries, benefits and other payroll functions, including benefit deductions and garnishments.
• Ensures that all Parish federal, state and local taxes are paid in accordance with federal, state and local regulations.
• Tracks vacation, sick and personal days for benefit eligible employees as required by Archdiocesan policies and procedures.
• Assists with fund raising events, pledge drives, and Parish offertory collections.
• Maintains files in an organized and timely fashion.
• Purges files as indicated by Archives and Record’s guidelines.
• Perform other responsibilities as assigned.

• The Parish Bookkeeper supports and promotes the Pastor’s initiatives and decisions regarding the mission and operation of the Parish.
• Assist Pastor and/or Operations Director/Business Manager with stewardship of the financial resources of the Parish in accordance with Archdiocesan policies and guidelines.
• Minimum of Associate’s degree in Business or related discipline, e.g. Accounting, Finance, preferred. Minimum of 2 years of experience in Parish or business, or the equivalent combination of relevant education and related work experience.
• Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
• Basic knowledge of accounting practices and regulations, and federal, state and city laws.
• Strong demonstrated knowledge in Quick Books and Microsoft Office.
• Excellent organizational and time management competencies.
• Strong verbal and written communications, organizational, multi-tasking and interpersonal skills.
• Ability to work in team environment and has a “Service Mindset” when working with others.
• Able to identify issues and propose recommendations/solutions.
• Can be entrusted with highly confidential information.
• Strong drive to achieve results.
• Able to travel to other Archdiocesan locations and to work overtime as necessary, sometimes or frequently with little notice.

Special Directions:

Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”

External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”