Administrator, Accounts Payable​/Receivable; Not a Remote Position

Position Title

Administrator, Accounts Payable & Receivable (Not a Remote Position)

Location: Hoffman Estates, IL

Job : 155

# of Openings: 1

Reports To: President

Salary Range: $75,000 to $100,000, based on experience

Jump Fly is a digital advertising agency helping small and mid‑sized businesses grow through smart, results‑driven marketing across platforms such as Google, Microsoft, Amazon, Meta, Tik Tok, Linked In, and others. The company also provides SEO and email marketing services.

Jump Fly seeks an experienced and highly organized Administrator, Accounts Payable & Receivable professional to support the financial and administrative operations of the company. This role works closely with the President, Founders, and Director of Human Resources and plays a key role in maintaining accurate financial records, supporting payroll operations, and managing retirement plan administration.

The ideal candidate is detail‑oriented, dependable, proactive, and comfortable handling confidential financial information in a fast‑paced environment.

• 10+ years of accounting, accounts payable/receivable, and payroll experience
• Bachelor’s Degree required
• Experience processing payroll;
  Paycor experience is a plus
• Knowledge of retirement plan administration, including SIMPLE IRA programs
• Strong Excel and Google Workspace skills
• Excellent organizational and time‑management skills
• High level of accuracy and attention to detail
• Comfortable interacting with clients and company leadership
• Ability to manage confidential information professionally
• Must be able to work onsite in Hoffman Estates, Illinois as part of the hybrid schedule

• Manage accounts payable and accounts receivable processes
• Prepare and send client invoices
• Monitor incoming payments and collections
• Reconcile bank accounts and credit card statements monthly
• Process monthly company expenses and vendor payments
• Maintain accurate financial records in Quick Books

• Process semi‑monthly payroll accurately and on schedule
• Administer commission calculations and distributions
• Support payroll reporting and related documentation
• Coordinate with HR on employee compensation matters
• Manage SIMPLE IRA contributions and reporting
• Coordinate retirement plan payments with the company’s broker
• Ensure timely and accurate retirement account administration

• Work closely with company leadership on operational and financial initiatives
• Assist with reporting, spreadsheets, and financial documentation
• Support internal processes requiring organization, discretion, and attention to detail

• Hybrid work schedule with 2 remote days per week
• Competitive salary based on experience
• SIMPLE IRA with 3% company match and immediate vesting
• $475/month employer contribution toward health and dental insurance
• Two weeks paid vacation during the first year
• Casual, flexible, and supportive work environment
• Opportunity to work directly with company leadership at a growing agency

This is not a remote position. Candidates must be able to work onsite in Hoffman Estates, Illinois as part of the hybrid schedule.