Accounting & Payroll Manager

Key Responsibilities

• Oversee and manage accounts payable and accounts receivable processes, ensuring timely payment cycles and accurate client billing.
• Prepare, send, and track client invoices; monitor incoming payments and collections.
• Reconcile company bank accounts and credit card statements on a monthly basis.
• Process and record monthly company expenses and manage vendor payments.
• Maintain financial records using Quick Books and support ongoing internal and external reporting needs.
• Administer and process semi-monthly payroll, including payroll reporting and commission calculations.
• Coordinate employee compensation matters in collaboration with HR and assist in maintaining payroll documentation.
• Manage retirement plan administration, including SIMPLE IRA contributions, reporting, and liaison with the company’s broker.
• Support company leadership with operational and financial initiatives by preparing reports, managing spreadsheets, and maintaining detailed documentation.
• Handle confidential financial information with discretion and uphold the highest standards of accuracy and integrity.

• Minimum of 10 years’ experience in accounting, accounts payable/receivable, and payroll functions.
• Proven expertise in Quick Books; experience with Paycor is a plus.
• Strong understanding of retirement plan administration, particularly SIMPLE IRA programs.
• Advanced proficiency in Microsoft Excel and Google Workspace.
• Exceptional organizational, analytical, and time management skills.
• High degree of accuracy, attention to detail, and reliability.
• Outstanding interpersonal and communication skills; comfortable engaging with both clients and company leadership.
• Ability to maintain confidentiality when managing sensitive information.
• Willingness and ability to work onsite in Hoffman Estates, Illinois, as part of a hybrid schedule.

• Hybrid work schedule (2 remote days per week).
• Competitive salary, commensurate with experience.
• SIMPLE IRA with 3% company match and immediate vesting.
• Substantial employer contributions toward health and dental insurance.
• Two weeks paid vacation during the first year.
• Casual, supportive, and flexible work environment.
• Direct collaboration with executive leadership and the opportunity to contribute meaningfully to a growing and reputable agency.