Coordinator, Engineering

Hiring Salary Range : $ 76,000.

This range represents the hiring range. Salaries are determined individually depending on skills and experience. You will also be eligible to an annual bonus, employee share investment program (ESIP), Pension, Benefits, Railroad Retirement Benefits (RRB) and other perks.

At CN, everyday brings new and exciting challenges. You can expect an interesting environment where you're part of making sure our business is running optimally and safely-helping keep the economy on track. We provide the kind of paid training and opportunities that long-term careers are built on and we recognize hard workers who strive to make a difference. You will be able to thrive in our close-knit, safety-focused culture working together as ONE TEAM.

The careers we offer are meaningful because the work we do matters. Join us!

Job Summary

The role is responsible for providing administrative support to the United States (U.S.) Engineering leadership team. The incumbent supports all trades that fall under the Engineering function, including Signals and Communications (S&C), Bridges and Structures (B&S), Design and Construction (D&C), Work Equipment (WE), Track, and Production.

Main Responsibilities

Administration and Day-to-Day Operations

• Process inbound and outbound mail and invoices for payment

• Maintain and order office equipment, supplies, and Engineering Department rule books

• Support the Production team with clerical duties

• Complete all U.S. invoicing in Fieldglass, Tradeshift, and My CN Voucher (MCV)

• Complete daily rail testing accrual entries

• Process Public Works agreements

• Provide back-up support to the Business Manager Engineering and Engineering Clerks

• Provide workforce reports and support organizational structure changes

• Correct or modify employee timesheets using the CAT2 system in Systems, Applications, and Products (SAP)

• Maintain attributes for the Brotherhood of Maintenance of Way Employees Division (BMWED) using SAP PO13

• Maintain the Workforce Deployment System (WDS) and enter required data for each territory and bargaining unit

• Process BMWED division bulletins biweekly to post vacant positions and awards

• Maintain, update, and distribute seniority rosters for the Brotherhood of Railroad Signalmen and the International Brotherhood of Electrical Workers

• Respond to calls and correspondence regarding union matters and issue claim response correspondence as directed by Labour Relations (LR) and management

• Research and interpret Brotherhood of Railroad Signalmen and International Brotherhood of Electrical Workers (IC/CCP/EJE), Wisconsin Central Railroad (WC), Former Duluth, Missabe and Iron Range Railway (DMIR), and Grand Trunk Western Railroad (GTW) union agreements

• Create and distribute weekly, monthly, and annual performance monitoring, rules, and compliance efficiency test reports

• Compile information and maintain spreadsheets related to personal injuries

• Review and maintain all contracting-out notices, ensure letters are updated and distributed to the union, and schedule and attend conference calls with management, LR, and union representatives to discuss the letters

Human Resources and Mentoring

• Schedule, coordinate, and maintain training session rosters for BMWED employees

• Support recruitment activities for new employees during interview sessions

• Schedule orientation sessions for new hires and ensure employees are staffed and paid appropriately

• Submit staff actions for all personnel changes within the department

• Maintain and track Signals and Communications (S&C) organizational files, including new hires, retirements, projected retirements, resignations, dismissals, promotions, departmental transfers, and out-of-service employees

• Work with management to resolve miscellaneous Human Resources (HR) issues raised by employees

• Schedule all employee physicals (e.g., new hire candidates, return to work, Department of Transportation (Use the "Apply for this Job" box below). certificates)

Process Investigations

• Create notices of investigation and coordinate all scheduling requirements (e.g., conference room, Court Reporter, Hearing Officer)

• Coordinate with LR on violations and discipline

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