Permit Office Specialist

Role Overview

Sodexo Energy and Resource is seeking a Permit Office Specialist to support one of our Oil & Gas clients in Houston, TX
. The Permit Office Specialist is responsible for the day-to-day administration of the facility management’s permit‑to‑work process as outlined in procedures as well as facility maintenance. Sodexo provides our corporate service partners with a diverse range of food services and integrated facilities management possibilities. From restaurants to delivery options to streamlined operations and cutting‑edge technology, Sodexo creates a safe, vibrant, and eco‑friendly workplace.

This is a second shift role working the following hours:
Tuesday‑Thursday from 3 pm‑12 am;
Friday from 12 pm‑9 pm; and Saturday from 8 am‑5 pm.

• Administration of the facility management’s permit‑to‑work process as outlined in procedures as well as facility maintenance
• Review of permit applications for completeness
• Act as liaison to contractors, project managers, facilities team, and others to facilitate permit applications, approvals, and safety‑related matters
• Operations, maintenance, renovation, and repair of all mechanical systems in a facility
• Assist in providing general customer support to resolve issues
• Assist in problem analysis and resolution, via direct communication with the account or by informing the manager of issues requiring a more in‑depth effort
• Oversee work‑order tickets in CMMS for services including, but not limited to, electrical, HVAC, plumbing, fire safety equipment, security systems, building hardware, soft services, or other projects as needed

Compensation is fair and equitable, partially determined by a candidate’s education level or years of relevant experience. Salary offers are based on a candidate’s specific criteria, such as experience, skills, education, and training. Sodexo offers a comprehensive benefits package that may include:

• Medical, Dental, Vision Care and Wellness Programs
• 401(k) Plan with Matching Contributions
• Paid Time Off and Company Holidays
• Career Growth Opportunities and Tuition Reimbursement

More extensive information is provided to new employees upon hire.

• Strong attention to detail when reviewing permit applications for completeness, accuracy, and required documentation—able to spot gaps early and drive timely corrections
• Safety‑first mindset with the ability to coordinate approvals and communicate safety expectations, controls, and restrictions to ensure work is performed without incident
• Proven stakeholder‑management skills—able to act as an effective liaison between contractors, project managers, and facilities teams to facilitate PTW submissions, approvals, and safety alignment
• Solid understanding of facility mechanical systems and related operations/maintenance activities (e.g., building equipment, repairs, and renovation support) with the ability to coordinate resources and priorities across competing demands
• Customer‑focused approach to providing responsive support, resolving routine facility issues efficiently while maintaining service quality and professionalism
• Clear, concise communicator (written and verbal) who can document work status, communicate permit requirements, and keep stakeholders informed on progress, risks, and next steps
• Comfortable escalating appropriately—recognizes when issues require manager involvement, additional expertise, or a more in‑depth effort, and provides the right level of detail to accelerate resolution
• Experience managing and prioritizing work orders within a CMMS platform, ensuring timely completion across multiple building systems (electrical, HVAC, plumbing, fire/life safety, security, and general maintenance)

We are committed to providing equal employment opportunities to individuals regardless of race, color, religion, national origin, age, sex, gender identity, pregnancy, disability, sexual orientation, military status, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.