Construction Contracts & Billing Administrator

Construction Contracts & Billing Administrator

Location:

Bedford Park, Illinois

The Contracts & Billing Administrator will play a key role in supporting the efficient execution of contracts and billing processes. Experience with Vendor Management Systems (VMS) and Navision is a significant plus for this role. The ideal candidate should possess a strong foundation in contracts and billing procedures, demonstrate excellent organizational skills, and contribute to the overall success of our Contracts & Billing department.

• Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance
• 401k
• Community Service Day
• Spotlight Awards
• National Sales Excellence Awards
• CFSP Prep Certification Program

• Full-Time
• Hybrid

• Manage and organize contract documents and records, ensuring accuracy and completeness.
• Review contract terms and conditions, identifying key details and requirements.

• Execute billing processes, including data entry, invoicing, and documentation.
• Ensure invoices are prepared in compliance with contractual terms and client requirements.

• Maintain and analyze contract and billing data using Navision and other relevant systems.
• Perform data verification, reconciliation, and generate reports as needed.
• Utilize VMS to facilitate the management of vendor contracts, compliance, and performance.
• Collaborate with vendors through the VMS to ensure seamless contract administration.

• Communicate effectively with internal teams and external stakeholders regarding contract and billing matters.
• Collaborate with cross-functional teams to address inquiries and resolve issues.

• Identify opportunities for process improvements within the Contracts & Billing department.
• Participate in initiatives to enhance overall efficiency and effectiveness.

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Detail-oriented with a commitment to accuracy.
• Ability to work collaboratively in a team environment.
• Analytical mindset with the ability to interpret and analyze contract and billing data.
• Ability to adapt to new processes and technologies.
• Strong problem-solving skills and a proactive approach to addressing challenges.

• 2+ years of relevant experience in Contracts & Billing administration, or equivalent Military or practical experience.
• Experience with JDE / JD Edwards preferred.
• Experience in Construction or Construction Services industry preferred.
• Proficient in Microsoft Office applications.
• Prior experience in food service equipment and supplies desired.
• Ability to successfully pass a background check post offer acceptance.

Tri Mark USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.