Executive Assistant to COO & VP, Global Projects

Company Information

Martin Brower

Location:

Rosemont, IL (4 days in office; Fridays typically remote)

Reports to:

Chief Operating Officer (with support responsibilities also to the VP, Global Projects)

Martin Brower is a global supply chain leader and a critical partner to some of the world’s most recognized brands. The company is part of Reyes Holdings, the sixth largest privately held company in the United States, with more than $40 billion in annual revenue.

Operating across more than 18 countries with approximately 14,000 employees worldwide, Martin Brower plays a central role in supporting complex food distribution and logistics operations. The organization is known for its strong culture, collaborative leadership team, and commitment to operational excellence.

Martin Brower is seeking an experienced Executive Assistant to support Chief Operating Officer Yves-Marie and provide additional support to the Vice President, Global Projects, while partnering closely with other executive leaders as needed.

This role sits at the center of a highly complex global operation and is responsible for ensuring executive priorities, meetings, travel, and communications are coordinated effectively across multiple markets and time zones. While many executive assistant roles focus primarily on calendar management and logistics, success in this position requires a deeper understanding of how leaders, projects, stakeholders, and business priorities intersect.

The successful candidate will serve as a trusted partner who helps ensure executives remain focused on the organization’s highest priorities while coordinating the many moving pieces that support a global leadership team. This role is particularly well suited for someone who enjoys solving complex scheduling challenges, managing competing priorities, and operating in a fast-paced, highly collaborative environment.

Yves-Marie operates in a highly global environment, partnering with leaders across multiple markets and time zones. As a result, he places significant value on thoughtful planning, strong organizational skills, and an understanding of how decisions impact broader business priorities.

He is highly analytical and prefers partners who think several steps ahead rather than simply reacting to requests as they arise. Success in this role requires the ability to understand relationships between meetings, projects, stakeholders, and deadlines, and make scheduling decisions with those dependencies in mind.

While he values independence and initiative, strong partnerships are built through consistency, sound judgment, and reliability. The ideal partner will be collaborative, professional, detail-oriented, and comfortable working alongside him initially as they develop a strong working relationship.

Yves-Marie is highly technology-forward and regularly leverages AI and productivity tools in his own work. He appreciates individuals who are similarly comfortable using technology to improve efficiency and streamline administrative processes.

• Manage and optimize the COO’s complex calendar across multiple markets, time zones, and stakeholder groups
• Coordinate internal and external meetings with executive leaders, customers, and business partners
• Exercise sound judgment when prioritizing requests, resolving scheduling conflicts, and making decisions that impact broader business priorities, stakeholders, and commitments
• Maintain visibility into recurring engagements, key initiatives, and executive priorities to support effective follow-through
• Serve as a trusted gatekeeper who understands the COO’s priorities and working style

• Manage domestic and international travel planning, including flights, accommodations, itineraries, and related logistics
• Coordinate logistics for leadership meetings, executive team gatherings, and select business events
• Prepare materials and information needed to support upcoming meetings and engagements
• Partner with internal stakeholders to ensure travel, meetings, and executive engagements…