Executive Assistant

The Executive Assistant provides full administrative support to senior leaders and their teams at Wintrust, ensuring smooth daily operations and effective information flow.

• Guest
  
  Experience:
  
  Deliver an exceptional welcome for the executive suite, present a polished image, maintain business attire, and uphold strict confidentiality.
• Meeting Coordination:
  Reserve rooms and hotel office space; set up audio/video equipment, order meals, attend meetings to monitor room devices, collaborate with tech teams, and manage room calendars; prepare for early 7:30AM meetings as needed.
• Agenda Management:
  Coordinate, circulate, and document multiple meeting agendas; attend meetings to create minutes.
• Collaboration and Communication:
  Liaise with support groups such as Tech Support, Corporate Real Estate, Security Guards, and Building Management; respond to general office inquiries; distribute mass communications; draft, edit, and proofread correspondence and PowerPoint presentations.
• Office Management:
  Oversee daily office operations; maintain supplies, cleanliness, organization; develop procedures for mail, badge access, maintenance requests, and facility needs.
• Website Management:
  Update internal SharePoint sites for teams.
• Travel, Expense, and Invoice Management:
  Track expenses, process invoices, make travel arrangements for executives, and complete expense reports.
• Other:
  Provide additional administrative support and special projects as assigned.

• 5–7 years of relevant experience.
• Track record of meeting pre-established timelines without compromising quality.
• Proactive calendar management for senior leadership.
• Expertise in coordinating seamless logistics for meetings and presentations, including venue booking and material preparation.
• Advanced proficiency in Microsoft Office (Excel, Outlook, PowerPoint).
• Background in the financial industry is a plus.
• High degree of personal integrity and trustworthiness with senior leadership and stakeholders.

• Medical, Dental, and Vision Insurance
• Life, Accidental Death and Dismemberment, Critical Illness, and Accident Insurance
• Short‑term and long‑term Disability Insurance
• Parental Leave
• Employee Assistance Program (EAP)
• Traditional and Roth 401(k) with company match
• Flexible Spending Account (FSA)
• Employee Stock Purchase Plan at 5% discount
• Transportation and Commuting Benefits
• Banking and Pet Insurance

The estimated hourly rate for this role is $28.37–$40.87 and is eligible for an annual bonus. Compensation may vary based on qualifications, skills, and experience.

Wintrust Financial Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, or other legally protected categories.