Project Coordinator

Position Title JOB DESCRIPTION Project Coordinator Pay Rate

$57,200 - $76,300

Salaried Full-Time

Bedford Park, IL

• Support sales in quoting and estimating projects by applying established pricing methodologies. Price under established margins and deliver quotations.
• Build order specifications, prepare material plans, place orders for materials with pre-approved vendors, create bill of materials, enter sales orders in the order entry system, handle miscellaneous invoicing, and maintain appropriate records.
• Coordinate production requirements, inbound product, shipping, and inventory management. Lead preproduction meetings and develop timelines for order/project execution by filtering information and facilitating communication flow between departments in the facility and external parties. May recommend order changes based on account and manufacturing knowledge.
• Investigate and resolve customer complaints by involving appropriate departments within facility. Seek guidance for process solutions; limited authority to resolve issues within current processes.
• Handle project based accounts with frequent changes versus repeat business.
• Coordinate appropriate approvals including proof approvals, draw-downs, press checks, and design changes incorporating understanding of art, bleed, and registration for production. May lead or participate in First Article Check/Press Checks to validate that the display is built according to specifications.
• Set up new warehouse accounts requiring building, monitoring, and replenishing of inventory.
• Learn the various aspects of contract packaging.
• Be skilled at the basic fundamentals of project management and apply project management principles and established systems in the execution of the work.
• High level of internal collaboration, frequent interaction, and effective communication with sales, project management, manufacturing, contract packaging, logistics, and finance in a fast-paced, constantly changing culture.
• Support information flow with external and internal business contacts. Position has moderate interaction with customers, internal and external vendors, suppliers, and contractors.

• One to three years of experience in customer service, business-to-business inside sales, order management, purchasing, or manufacturing planning.
• Associate’s or BA/BS preferred; commensurate work experience in customer service, inside sales, or other order management roles.
• Limited corrugated and printing industry knowledge; basic understanding of equipment capabilities and how orders can most effectively flow through the facility. Fundamental knowledge of company procedures, products, and services.
• This position requires a high level of administrative, organizational, and communication skills, including exemplary telephone and e-mail etiquette and ability to present self in a professional manner.
• Accuracy, thoroughness, attention to detail, timeliness/responsiveness, reliability, patience, listening skills, and interpersonal savvy are crucial.
• Ability to multi-task and effectively use priority management skills is critical.
• Must possess a disposition that thrives on a deep understanding of the details and ensures their execution.
• Must possess a proven track record of accurate data entry; well-developed skills in Excel, Word, PowerPoint, and SAP are a plus
• Ability to use industry- and customer-specific computer systems.
• Must be comfortable working independently on a day-to-day basis but equally adept at working closely with and influencing internal stakeholders to support the execution of projects.

International Paper offers a benefits package that includes health, welfare and…