Property Coordinator

Brennan Investment Group is seeking a Property Coordinator
! The Property Coordinator position supports the asset management function of Brennan Investment Group, a privately held industrial real estate investment firm which acquires, develops, and operates industrial properties in select major metropolitan markets throughout the United States. Under the general supervision of the National Property Administrator and day-to-day direction of the Property Managers, the Property Coordinator (PC) will collaborate with the operations, accounting and leasing teams to manage a portfolio of assets located in the Atlanta and Memphis regions.

The PC will be responsive to tenant and vendor needs while completing multiple administrative tasks daily. The position will be fast-paced, requiring the PC to handle time-sensitive and/or confidential issues.

Location: Onsite in Rosemont, IL

Hours: Monday – Friday; 8:30am – 5:00pm

Responsibilities:

• Process A/P invoices (coding, entering and obtaining proper approvals).
• Assist in A/R process, updating tracking spreadsheets for tenant rent collections.
• Arrange for utility transfers upon acquisition and/or disposition of an asset; also, arrange for transfers upon tenant move out or move in.
• Contact existing tenants and vendors to obtain current insurance coverage. Utilize property management software to input, update, track, and verify.
• Collect and file miscellaneous documents, such as maintenance contracts and emergency contact lists.
• Assist Property Managers and Maintenance Technicians with coordinating tenant repair requests as directed by the Property Manager.
• Prepare vendor contracts in collaboration with Property Managers, organize and maintain completed documents, and ensure executed contracts are entered into property management software.
• Review vendor statements; obtain outstanding invoices for processing.
• Support Property Managers in responding to tenant calls and requests, following direction from the Property Manager.
• Use property management work order software to review requests and assist with follow-up upon completion.
• Assist with tenant relation activities (email blasts, events, gifts, surveys, marketing, etc.).
• Complete expense reports for property managers and submit for approval and processing.
• Collaborate with Operations team on property tax appeal documentation and other administrative tasks related to property tax appeals.
• All other duties as assigned by the supervisors.

Qualifications:

• Requires 1-3 years’ experience in Administration or related field and/or training.
• Ability to use computer software and web-based applications.
• Proficient knowledge of the Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook).
• Ability to carry out specific oral and written instructions.
• Execute responsibilities with a sense of urgency and follow-through.
• Ability to collaborate with operations, accounting and leasing team members to complete various projects and assignments.
• Excellent customer service and interpersonal skills. Proven ability to communicate via email with customers, vendors, and internal team members.
• Demonstrated ability to manage multiple projects and tasks daily with efficiency and accuracy.
• Ability to organize and prioritize work assignments to meet deadlines.
• Positive, proactive work ethic and approach.