Maintenance Coordinator

Position Summary

The Maintenance Coordinator is responsible for organizing, scheduling, and tracking maintenance activities to ensure equipment, facilities, and systems operate efficiently and safely. This role acts as the central point of communication between maintenance staff, vendors, and internal departments. The maintenance coordinator is also responsible for the coordination of RHC housing including, scheduling property maintenance, coordinating repairs, scheduling cleaning services, and overall assurance of safe, clean, and well-functioning housing units.

This role acts as a liaison between tenants, HR, and management to address housing needs efficiently and maintain high quality of spaces. This role is responsible for ensuring effective use of housing and routine reporting and tracking to reflect such.

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Full Time Maintenance Coordinator

Site: Rainycrest Long-Term Care Home

Department: Maintenance

Status: Full-time

Salary Scale: $27.30/hr to $36.41/hr

POSITION (Title): Maintenance Coordinator

Department/Service Area: Maintenance

Site: All Sites

REPORTS TO (Title): Maintenance Manager

The Maintenance Coordinator is responsible for organizing, scheduling, and tracking maintenance activities to ensure equipment, facilities, and systems operate efficiently and safely. This role acts as the central point of communication between maintenance staff, vendors, and internal departments. The maintenance coordinator is also responsible for the coordination of RHC housing including, scheduling property maintenance, coordinating repairs, scheduling cleaning services, and overall assurance of safe, clean, and well-functioning housing units.

This role acts as a liaison between tenants, HR, and management to address housing needs efficiently and maintain high quality of spaces. This role is responsible for ensuring effective use of housing and routine reporting and tracking to reflect such.

• Completion of a post secondary education at the college level, training and experience deemed acceptable by the Employer.
• Experience in maintenance coordination, facilities management, or a related field.
• Knowledge of basic building systems (plumbing, electrical, HVAC).
• Excellent communication and customer service abilities.
• Ability to work independently and problem-solve effectively.
• Excellent organizational and time management skills with the ability to multi-task and prioritize workload.
• Proficiency in Microsoft Office or property management software.
• Proficiency in computerized maintenance management systems.
• inventory, purchasing and receiving control experience.
• Demonstrated strong interpersonal skills with the ability to function effectively independently, within a team, with front line personnel, and management.
• Demonstrated ability to function effectively in a fast-paced healthcare environment.
• Proven ability to perform the essential duties of the position on a regular basis.

• Receive, track, and prioritize maintenance requests from tenants or staff
• Schedule corrective and preventative maintenance activities
• Coordinate repairs with internal maintenance teams or external contractors
• Conduct routine inspections of units and common areas to identify issues
• Ensure timely completion of work orders and follow up on outstanding tasks
• Creates, updates, and tracks work orders from request to completion.
• Manages inventory of spare parts, materials, and maintenance supplies to ensure availability.
• Ensure equipment and facilities are maintained to operational standards
• Assist in troubleshooting maintenance issues and escalating when necessary

• Monitor housing units to ensure they meet health, safety, and regulatory standards
• Assist with unit turnovers, including inspections, cleaning coordination, and repairs
• Maintain accurate records of occupancy, maintenance history, and inspections
• Support tenant move-in and move-out processes
• Assist Manager or Delegate with securing and maintaining leases

• Source, schedule, and communicate with external service providers (plumbing, electrical, HVAC, etc.)
• Obtain quotes and ensure…