Per Diem Facility Coordinator

Optimal Care is where your dedication meets a rewarding career.

As a clinician owned and operated company, we create the opportunity and environment for each employee to realize their highest potential while maintaining a personalized focus on our Patients and Families every day. We are the Midwest's premier provider of Physician Services, Home Health, and Hospice Care. Our integrated care delivery model incorporates technology, innovation and best practices. We produce value based outcomes by managing chronic disease process, rehabilitation and end of life care.

We live a simple Mission:
Serve Together, Provide Value, and Deliver Exceptional Quality Care.

What does this mean for you? At Optimal Care, you have our resolute commitment to being an exceptional place to work. Your expertise, passion and commitment to exceptional quality care will continue to thrive. With you we can build a remarkable place to work.

Exceptional Benefits:

• Minimum of 3 Weeks Paid Time Off (PTO)
• Company Vehicle Program
• Medical, Dental, and Vision Insurance
• 401(k) with Employer Match
• Mileage Reimbursement
• Cutting Edge Technology

Keep our offices running smoothly so our teams can focus on delivering exceptional patient care. As a Facility Coordinator, you'll ensure seamless maintenance operations across all locations—managing work orders, coordinating repairs, maintaining equipment, and serving as the go‑to person for keeping our physical environments safe, functional, and professional. This role is perfect for a hands‑on problem‑solver who takes pride in creating well‑maintained work spaces.

You'll be the person our teams depend on when something needs fixing, organizing, or improving—making a tangible impact on everyone's daily work environment.

Manage Maintenance Operations

• Receive, manage, and process work order requests across all locations
• Ensure problems are resolved timely and accurately
• Respond to maintenance calls promptly and appropriately
• Perform routine maintenance including repairs, cleaning, organizing, and waste disposal
• Maintain organized tracking systems for work orders and maintenance activities

Maintain Equipment and Systems

• Ensure all equipment operates properly including furniture, kitchen appliances, and office equipment
• Maintain climate control systems at each location
• Arrange and facilitate specialized repairs as needed
• Monitor equipment conditions and identify maintenance needs proactively
• Ensure compliance with safety and infection control standards

Coordinate with Vendors and Contractors

• Act as liaison between employees and outside contractors for specialized repairs
• Coordinate vendor access and oversee contractor work
• Ensure quality of vendor services and timely completion
• Manage vendor relationships professionally
• Obtain quotes and schedule services as needed

Support Facility Operations

• Participate in emergency preparedness planning as appropriate
• Identify opportunities to enhance workflow and productivity through facility improvements
• Ensure environments promote respect for patient privacy and property
• Maintain professional, organized office spaces across all locations
• Support office relocations, setup, or reorganizations as needed

Ensure Compliance and Safety

• Practice and enforce infection control principles
• Follow all infection control guidelines per agency policy
• Maintain HIPAA compliance for patient and staff privacy
• Ensure facilities meet safety standards and regulations
• Report safety concerns and implement corrective actions

Required Qualifications

• High school diploma or GED
• Minimum 1 year of experience in healthcare or related setting
• Reliable transportation with valid automobile insurance
• Willingness to travel regularly between company office locations
• Excellent verbal and written communication abilities
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite for creating reports and trackers
• Ability to work independently in a fast-paced environment
• Problem‑solving skills with hands‑on maintenance capabilities
• Customer service orientation with professional demeanor
• Flexibility to respond to urgent maintenance needs

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