Maintenance Planner & Scheduler

[Please note this is a Direct Search led by Bacardi, Applications from agencies will not be accepted nor will fees be paid for unsolicited CVs.]

• Owns and continuously improve the Work Order Management System and Process
  • Provides strategic ownership of the Work Order Management System and leads continuous improvement of all related processes.
  • Reviews and evaluates Planned Notifications and determines appropriate conversion to Work Orders based on operational priorities and technical requirements.
  • Administers the CMMS to ensure data integrity, system reliability, and accurate maintenance documentation, including equipment records, historical data, preventive/predictive tasks, and material requirements.
  • Designs and implements proactive, safe, and efficient weekly maintenance plans aligned with production priorities, equipment availability, environmental considerations, and organizational objectives.
    • Maintenance Work Order Planning:
      • Defines the technical scope of work for maintenance activities by assessing job requirements and execution time, determining labor skillsets (internal/external), identifying and procuring materials/services and specialized tools, and conducting safety and risk reviews.
      • Develops detailed job plans, including work instructions, technical documentation, schematics, and OEM references to support effective execution.
      • Exercises independent judgment in determining planning methods, resource allocation, and sequencing of work.
    • Maintenance Work Order Scheduling:
      • Develops weekly maintenance schedules in collaboration with Production Planning, ensuring alignment with operational needs, safety requirements, and resource availability.
      • Facilitates weekly planning and scheduling meetings to establish priorities, communicate status updates, and optimize maintenance activities to maximize equipment uptime.
      • Communicates approved maintenance plans to stakeholders and ensures alignment across departments.
  • Backlog Management:
    Manages a structured, prioritized backlog by evaluating new requests, assessing urgency and impact, and coordinating with stakeholders to determine optimal sequencing for future execution.
  • Develops, documents, and continuously improves maintenance strategies (i.e. preventive programs), and standardized processes.
• Provides indirect oversight of schedule adherence and ensures accurate completion and documentation of Work Orders.
• Data Driven Optimization and Reliability Focus
  • Support developing and communication Maintenance Performance Indicators (KPI).
  • Analyze maintenance data, trends, KPIs, and technical feedback (OEM recommendation and team experience) to generate and optimize preventive maintenance schedules and job plans/work instructions for all assets to maximize equipment performance and reliability.
  • Conducts periodic reviews of planning and scheduling processes to identify improvement opportunities and implement corrective actions.
  • Monitors corrective work orders to identify recurring issues and recommend improvements related to safety, process efficiency, cost reduction, product quality, and energy performance.
• Cross‑Functional Leadership & Collaboration
  • Fosters a culture of operational excellence by facilitating transparent communication and collaboration across maintenance, production, engineering, and other functional teams.
  • Serves as a subject matter expert on CMMS/Fiori usage, maintenance planning processes, and reliability best practices, providing guidance and training to maintenance personnel.
• Inventory, Procurement & Vendor Support
  • Supports MRO inventory management by identifying replenishment needs, evaluating stock levels, and recommending rationalization opportunities.
  • Partners with Procurement to evaluate subcontractor services, negotiate cost‑effective solutions, and manage ongoing vendor relationships and maintenance contracts.
• Financial Stewardship & Budget Support
  • Contributes to the development of the maintenance budget and exercises oversight of maintenance‑related expenditures.
  • Monitors, analyzes, and reports on maintenance costs to identify opportunities for cost optimization and operational efficiency.
• Support the Engineering Team in the…