Assistant Front Office Manager
Job in
Johannesburg, 2000, South Africa
Listing for:
NH Hotels
Full Time
position
Listed on 2026-01-28
Job specializations:
-
Hospitality / Hotel / Catering
Hotel Management, Hospitality & Tourism
Job Description & How to Apply Below
Job Description
KEY DUTIES AND RESPONSIBILITIES
Please note that this is not an exhaustive list of everything that needs to be done. NH Hotels & Resorts employees always find new ways to look after the business, their guests, and their colleagues. Within this, the key responsibilities for this position are:
Planning and Organising:
Review arrival list for all arrivals and VIPs to check room allocations, amenities and special requests.Participate in preparation of the hotel's strategic and marketing plans. Prepare the Front Office team budget.Plan and implement training plans for all Front Office employees. Conduct regular associate training, and monitor its success. This will involve training in both IT systems and guest-service procedures.Maintain full knowledge of the Property Management and Call Centre computer systems.Operations
Supervise the functioning of all departmental employees, facilities, sales and costs, to ensure maximum departmental profit is achieved.Provide high level of customer service and maintain a high profile in the day to day front office operations.Review arrival list for all arrivals and VIPs to check room allocations, amenities and special requests.Prepare monthly and daily revenue report and circulate to all HOD's.Prepare Room revenue and occupancy forecast take action on rate strategies.Ensures that the workplace remains clean and tidyEnsure team members have current knowledge of hotel products, services, facilities, events, pricing and policies and knowledge of the local area and events.Makes sure that the hotel's pricing policy and sales pitches are duly applied in order to optimize REVPARHave a good knowledge of all systems and standard operating procedures of front office.Take personal responsibility for maximizing quality levels of product and service, and guest satisfaction.Remain accountable for all elements of the department operations.Ensure that all Standard Operating Procedures are being adhered to, by training all staff and monitoring their performance. Continue to capture best current practice in new LSOPs relating to front office operation.Drive the implementation of all sales and promotional programmes of the hotel. Take personal responsibility for driving Upselling within the property.Monitor daily arrivals and action as appropriate for any VIP or special request. Liaise with housekeeping, room service and guest relations where necessary to complete the action.Develop and maintain a motivational working environment within the department.Develop High quality relationships with guests throughout their stay.Provide coaching and counseling, support and guidance to the associates as required.Ensure associates are up-to-date with current information and data of the hotel product, including room types, rates, relative features and facilities, food and beverage outlets & promotion, spa and health club, and other services and facilities.Conduct regular room and floor inspections to ensure quality standards, complete necessary Engineering Job Order or housekeeping cleaning requests and monitor the results.handle any guests complaints in a courteous and professional managerEnsure that personalised service is providesPrepare monthly and daily revenue report and circulate to all HOD's.Prepare Room revenue and occupancy forecast take action on rate strategies.Ensures that all front desk employees are well presented (uniforms, personal hygiene etc.), and also punctualAdministration
Establish and maintain effective employee relations.Liaise with HR in all employee matters including interviewing and hiring, employee orientation, performance appraisals, coaching, counselling, and dismissal if necessary to ensure appropriate staffing and productivity.Control payroll and business expenses of the department.Liaise with the Accounting Department for accounting and auditing related front office procedures, reports and operational problems and payments of commission.Assist the Accounting Department in collecting outstanding, especially bills from tour leaders, local representative of operator and local agencies.Provide assistance to local representatives of tour operators…
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